Academic Eligibility for Participation in IHSA Competitive Activities (6:190 AP)
Academic Eligibility for Participation in IHSA Competitive Activities (6:190 AP)
Responsible party and action to be taken:
Include the minimum academic criteria for participation in the student handbook.
Coach or Sponsor
Explain the minimum academic criteria for participation to student participants.
In order to be eligible to participate, must satisfy all academic standards and must comply with the activity’s rules and the student Code of Conduct.
Coach or Sponsor
Before allowing a student to join an extracurricular activity, ensure that the student meets the academic criteria.
Building Principal or Designee
At the end of each grade–reporting period, arrange for all coaches and sponsors to have access to their student–participants’ grades.
Coach or Sponsor
At the end of each grade–reporting period, determine whether any student(s) failed to meet the academic criteria.
For any student who fails to meet the academic criteria:
Determine how long the student will be ineligible from the activity; explain to the student the ineligibility.
For any student ineligible for not meeting the academic criteria:
At the end of the ineligibility period, determine whether the student now meets the District’s academic criteria. If so, notify the student and the student’s parent(s)/guardian(s) that the student is now eligible to participate. If the student does not meet these criteria, notify the student’s parent(s)/guardian(s) that the student will remain ineligible to participate until the student meets the academic criteria.
DATED: July 2011
REVISED: November 2016, May 2017
Access to Electronic Networks (6:235)
Accommodating Individuals with Disabilities (8:70)
Administering Medicines to Students (7:270)
Application for Fee Waiver (4:140-E1)
To be submitted to the Building Principal
Student’s Name (please print) School
As the parent/guardian of the above-named student, I request a waiver of school fees.
I am asking for a waiver of school fees because: (please check at least one box)
The above-named student (or student’s family) is currently receiving aid under Article IV of The Illinois Public Aid Code (Aid to Families with Dependent Children, AFDC) and evidence of participation is enclosed;
The above-named student is currently eligible for free meals pursuant to 105 ILCS 125/1 et seq.;
The parent or guardian of the above-named student is currently serving active duty in the United States Armed Forces;
The parent or guardian of the above-named has suffered disability or death due to his/her active duty in the United States Armed Forces;
While none of the above four statements is true, there are other reasons why I am unable to afford the school fee assessed to the above-named student which are: (describe in detail)
Supplying false information to obtain a fee waiver is a Class 4 felony (720 ILCS 5/17-6). I attest that the statements made herein are true and correct.
Parent/Guardian (please print)
DATED: January 1, 2001
REVISED: July 2009; August 2009
Attendance and Truancy (7:70)
Authorization for Electronic Network Access Form (6:235 E2)
Student Authorization for Electronic Network Access Form
Submit to Building Principal
This form accompanies Administrative Procedure 6:235-AP1, Acceptable Use of Electronic Networks. It must be signed when students will have unsupervised Internet access or when supervision will be minimal. Students and their parents/guardians need only sign this Authorization for Electronic Network Access once while the student is enrolled in the School District.
Students must read and agree to the following before being granted unsupervised access:
I understand and will abide by the above Authorization for Electronic Network Access. I understand that the District and/or its agents may access and monitor my use of the Internet, including e-mail and downloaded material, without prior notice to me. I further understand that should I commit any violation, my access privileges may be revoked, and school disciplinary action and/or appropriate legal action may be taken. In consideration for using the District’s electronic network connection and having access to public networks, I hereby release the School District and its Board members, employees, and agents from any claims and damages arising from my use of, or inability to use the Internet
Student First/Last Name (please print)
*Students are also required to have a parent/guardian read and agree to the following before being granted unsupervised access:
All use of the Internet shall be consistent with the School District’s goal of promoting educational excellence by facilitating resource sharing, innovation, and communication. The failure of any user to follow the terms of the Acceptable Use of Electronic Networks will result in the loss of privileges, disciplinary action, and/or appropriate legal action. The signatures at the end of this document are legally binding and indicate the parties who signed have read the terms and conditions carefully and understand their significance.
I have read this Authorization for Electronic Network Access. I understand that access is designed for educational purposes and that the School District has taken precautions to eliminate controversial material. However, I also recognize it is impossible for the District to restrict access to all controversial and inappropriate materials. I will hold harmless the School District, its employees, agents, or Board members, for any harm caused by materials or software obtained via the network. I accept full responsibility for supervision if and when my child’s use is not in a school setting. I have discussed the terms of Acceptable Use of Electronic Networks and this Authorization with my child. I hereby request that my child be allowed access to the School District’s electronic network, including the Internet.
Parent/Guardian Name (please print)
DATED: May 2007
REVISED: January 2008; March 2015
Bus Conduct (7:220)
Checklist for Development, Implementation, and Maintenance of Parent and Family Engagement Compacts for Title I Programs
The development, implementation, and maintenance of parent/guardian and family engagement compacts must be accomplished with meaningful consultation with parents/guardians of children participating in Title I programs. The Superintendent designates a person to be responsible for the process of obtaining meaningful consultation. This checklist includes some measures designed to encourage meaningful consultation.
This is an annual checklist. Check steps as completed.
< Plan regular meetings throughout the school year with parents/guardians to discuss the District and/or school compacts; identify dates, convenient times, places, and persons whose attendance is desired. Offer meetings in the morning or evening, and, if funds are available under Title I for this purpose, provide transportation, childcare, or home visits, as such services relate to parent/guardian involvement.
< Plan an agenda for meetings to be held to discuss District and/or school compacts.
• Always begin with “introducing where we are now” and end with “next steps.”
• Agendas should provide for two-way communication between District and parents/guardians of children participating in Title I programs.
• Agendas can be built around the federal compliance requirements as stated in the IASB sample district- and school- level compacts.
• Agendas should also include a section to inform parents/guardians of their school’s participation under Title I and to explain Title I’s requirements regarding parent involvement, including the right of the parents/guardians to be involved.
• Agendas should also include a section to describe and explain the curriculum in use at the school, the forms of academic assessment used to measure student progress, and the achievement levels of challenging State academic standards.
• If requested by a parent/guardian, agendas should also include a section for parents/guardians to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children.
• Agendas should also include a section to involve parents/guardians in the planning, review, and improvement of Title I programs, including the joint development of the school wide program plan under §1114(b)(2).
• Another agenda topic is how funds are allotted for parent/guardian involvement in activities; parents/guardians of children receiving services must be involved in these decisions.
< Notify interested persons of meeting dates to discuss the District and/or school compacts, including:
< Parents/guardians of student’s participating in Title I programs
< Staff members
< Students participating in Title I programs
< School Board members
< Coordinators for other school programs, (e.g. Head Start and preschool programs)
< Publicize the meeting dates, times, and locations to discuss District and/or school compacts.
< Make all Open Meetings Act notifications and postings for meetings to be held to discuss District and/or school compacts. (Note: it is wise to assume these meetings will be in open session if Board members are expected to attend.)
< Appoint a recording secretary to keep meeting minutes.
< Provide copies of working drafts to parents/guardians in an understandable and uniform format and, to the extent practicable, in a language the parents/guardians can understand.
< Determine “success” indicators to measure the effectiveness of the parent and family engagement compacts in improving the academic quality of the schools.
< Review the “success” indicators in order to evaluate the effectiveness of the parent and family engagement involvement compacts in improving the academic quality of the schools.
< Barriers to greater participation by parents/guardians, with particular attention to parents/guardians who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority background. Use the findings of such evaluation to design strategies for more effective parent/guardian involvement.
< The needs of parents/guardians and family members to assist with the learning of their
children, including engaging with school personnel and teachers; and
< Strategies to support successful school and family interactions.
< Use the findings of such evaluation to design evidence-based strategies for more effective parent/guardian involvement. If the school wide program plan under section 1114(b)(2) is not satisfactory to the parents/guardians of participating children, submit any parents’/guardians’ comments on the plan when the school makes the plan available to the School Board.
< Provide status reports to the School Board and, periodically, submit updated parent and family engagement compacts to the Board.
< Revise the applicable parent and family engagement compacts as necessary.
DATED: December, 2002
REVISED: December 2016
Co-Curricular Activites (6:190)
Comprehensive Health Education Program (6:60-AP2)
The major educational areas of the District’s comprehensive health education program are described below:
1. In all elementary and secondary schools the health program shall include human ecology and health; human growth and development; the emotional, psychological, physiological, hygienic, and social responsibilities of family life (including in grades 9 through 12, instruction about both abstinence and contraception for the prevention of pregnancy and sexually transmitted diseases, including HIV/AIDS); prevention and control of disease, and course material and instruction to advise students of the Abandoned Newborn Infant Protection Act. The program shall include information about cancer, including without limitation, types of cancer, signs and symptoms, risk factors, the importance of early prevention and detection, and information on where to go for help.
2. In a child sexual abuse prevention program, the comprehensive health education program will provide one to four age-appropriate instructional sessions per school year to instruct students to (a) recognize and report sexual abuse, and (b) focus on methods to reduce students’ vulnerability to sexual abuse.
3. The grades 9-12 health program shall include the prevention, transmission and spread of AIDS; public and environmental health; consumer health; safety education and disaster survival; mental health and illness; personal health habits; alcohol and drug use and abuse (including the medical and legal ramifications of alcohol, drug, and tobacco use, abuse during pregnancy); emphasis that sexual abstinence is a responsible and positive decision; tobacco; nutrition; and dental health. Secondary schools shall include sexual assault awareness.
4. The following areas may also be included in the curricula: basic first aid (including cardiopulmonary resuscitation and the Heimlich maneuver); heart disease; diabetes; stroke; the prevention of child abuse and neglect; and suicide; and age appropriate education about the warning signs, recognition, dangers, and prevention of teen dating violence in grades 8 through 12.
5. In secondary schools, the program shall include: (1) cardiopulmonary resuscitation (CPR) training from a nationally recognized certifying organization, i.e., American Heart Association or American Red Cross, and (2) how to use an AED.
6. In grades 9-12, the health program shall include instruction on alcohol and drug use and abuse, including the consequences of drug and substance abuse.
7. In grades 9-12, the program shall include the prevention of abuse anabolic steroids. In addition, coaches and sponsors of interscholastic athletic programs shall provide instruction on steroid abuse prevention to students participating in these programs.
8. The family life and sex education program shall be developed in a sequential pattern and related in depth and scope to the students’ physical, emotional, and intellectual maturity level. Family life courses offered in grades 9-12, shall include information regarding the alternatives to abortion and information regarding the prevention, transmission, and spread of AIDS. Course content shall be age-appropriate. Class sessions which deal exclusively with human sexuality may be conducted separately for males and females.
9. Students shall be provided parenting education in grades 9-12.
10. Students shall be provided safety instruction in all grades. Students in grades 9-11 will receive cardiopulmonary resuscitation instruction.
11 Students in grades 9-12 shall receive instruction for decreasing self-destructive behavior, including methods for increasing life-coping skills, self-esteem, and parenting skills of adolescents and teenagers as a deterrent to their acceptance or practice of self-destructive actions.
12. All students shall receive age-appropriate instruction on motor vehicle safety and litter control.
13. Students in grades 9 or 10 shall receive instruction on donations and transplants of organs/tissue and blood.
No student shall be required to take or participate in any class or course on AIDS, family life instruction, sex abuse, or organ/tissue transplantation, if his or her parent(s)/guardian(s) submits a written objection to the Building Principal. Refusal to take or participate in any such course or program shall not be reason for disciplinary action or academic penalty.
Parents/guardians shall be provided the opportunity to preview all print and non-print materials used for instructional purposes.
LEGAL REF.: 105 ILCS 5/27-9.1, 5/27-9.2, 5/27-13.2, 5/27-17, 5/27-23, 5/27-23.1, 5/27-23.2, 5/27-23.3, 5/27-23.5, 5/27-26, and 110/3.
DATED: January 1, 2001
REVISED: March 2007; March 2009; April 2010; October 2013; October 2014; March 2015
Conduct Code for Participants in Co-Curricular Activities (7:240)
Criminal Offender Notification Laws (4:170-AP2)
Criminal Offender Notification Laws
The following list describes laws protecting students on school grounds from individuals convicted of serious crimes:
1. A child sex offender is prohibited from being present on school property or loitering within 500 feet of school property when persons under the age of 18 are present unless specifically permitted by statute (720 ILCS 5/11-9.3). See Board policies 4:170, Safety; 8:30, Visitors to and Conduct on School Property; and administrative procedure 8:30-AP, Definition of Child Sex Offender.
2. Law enforcement must notify schools of offenders who reside or are employed in the county. See: (a) Sex Offender Community Notification Law, 730 ILCS 152/101 et seq., and (b) Child Murderer and Violent Offender Against Youth Community Notification Law, 730 ILCS 154/75-105. These laws are hereafter referred to as “offender notification laws.” See also Board policy 4:170, Safety.
3. The School Code (105 ILCS 5/10-21.9, amended by P.A. 97-607) lists criminal offenses that disqualify an individual from District employment if the individual was convicted of one. It requires any person hired by the District to submit to a fingerprint-based criminal history records check through (a) the Illinois State Police (ISP) for an individual’s Criminal History Records Information (CHRI) and (b) the FBI’s national crime information databases. The law also requires a school district to check 2 two Illinois offender databases for each applicant, which are (a) the Statewide Sex Offender Database (a/k/a Sex Offender Registry), www.isp.state.il.us/cmvo/, www.isp.state.il.us/sor/ and (b) the Statewide Murderer and Violent Offender Against Youth Database Registry, www.isp.state.il.us/cmvo/. Obtaining the results of the fingerprint-based criminal history records check and review of the database registries is a complete criminal history records check as required by the School Code. See Board policy 5:30, Hiring Process and Criteria; and administrative procedure 5:30-AP2, Investigations, and ISBE’s non-regulatory guidance document, Criminal History Records Information (CHRI) Checks for Certified and Non-certified School Personnel, at: www.isbe.net/pdf/guidance_chr.pdf. Note: A District may also check the National Sex Offender Public Registry, www.nsopr.gov; however, the same information will likely appear in the information furnished by the FBI.
4. The provisions in The School Code described above also apply to employees of persons or firms holding contracts with a school district who have direct, daily contact with students. See Board policy 4:170, Safety.
5. Conviction of an offense listed in 105 ILCS 5/10-21.9, amended by P.A. 96-431, results in the automatic revocation of a teacher’s teaching certificate (105 ILCS 5/21-23a).
6. The offender notification laws require law enforcement to ascertain whether a juvenile sex offender or violent offender against youth is enrolled in a school and, if so, to provide a copy of the registration form to the Building Principal and any guidance counselor designated by him or her. This registration form must be kept separately from any and all school records maintained on behalf of the juvenile sex offender. See Board policy 4:170, Safety.
Receipt of the Information from Law Enforcement
Offender Notifications Laws: The Superintendent or designee shall notify the local law enforcement official or county sheriff that he or she is the District’s official contact person for purposes of the offender notification laws. The Superintendent and/or Building Principal may at any time request information from law enforcement officials regarding sex offenders or violent offenders against youth.
The Superintendent will provide Building Principals and other supervisors with a copy of all lists received from law enforcement officials containing the names and addresses of sex offenders and violent offenders against youth.
The Building Principal or designee shall provide the lists to staff members in his or her building on a need-to-know basis, but in any event:
• A teacher will be told if one of his or her students, or a student’s parent/guardian, is on a list.
• The school counselor, nurse, social worker, or other school service personnel will be told if a student or the parent/guardian of a student for whom he or she provides services is on a list.
No person receiving a list shall provide it to any other person, except as provided in these procedures, State law, or as authorized by the Superintendent. Requests for information should be referred to the local law enforcement officials or State Police.
Juvenile Delinquency Adjudication Notifications: The Superintendent or designee shall contact the Juvenile Division of the County State’s Attorney Office(s) having jurisdiction over the District’s schools(s) to discuss how the State’s Attorney shall inform the Superintendent or designee of any students adjudicated as delinquent minors for offenses that would be felonies and/or certain weapons offenses under the Criminal Code of 2012 (705 ILCS 504/5-9.01(8). The Superintendent and/or designee(s) shall ensure the dissemination of such information is limited to the Building Principal and any guidance counselor designated by the Building Principal (Id.)
Screening Individuals Who Are Likely to Have Contact with Students at School or School Events
Upon receiving a list of sex offenders or violent offenders against youth from law enforcement, the Superintendent or Building Principal, or designees, shall determine if anyone is listed who is currently a District employee, student teacher, or school volunteer.
In addition, the Superintendent and/or Building Principal(s) shall screen individuals who are likely to come in contact with students at school or school events as follows:
Each staff member shall submit to the Building Principal the name and address of each volunteer the staff member is supervising or whose services are being used as soon as that person is identified. The Building Principal or designee shall immediately screen the volunteer’s name and address against the: (1) Dru Sjodin National Sex Offender Public Registry, Website (NSOPW), www.nsopr.gov, (2) Illinois Sex Offender Registry, www.isp.state.il.us/cmvo/ www.isp.state.il.us/sor/, and (3) the violent offenders against youth database Illinois Murderer and Violent Offenders Against Youth Registry maintained by the State Police, www.isp.state.il.us/cmvo/. If a match is found, the Building Principal shall notify the Superintendent, who shall contact the local law enforcement officials to confirm or disprove the match.
If a match is confirmed, the Superintendent shall inform the individual, by mail and telephone call, that he or she may not be used as a volunteer. The Superintendent also shall inform relevant staff members and the Building Principal that the individual may not be used as a volunteer.
While volunteers are not subject to a criminal history records check requirement like District employees, the District may require the same fingerprint-based criminal history records check required of student teachers. See ISBE’s non-regulatory guidance document, Criminal History Records Information (CHRI) Checks for Certified and Non-certified School Personnel, at: www.isbe.net/pdf/guidance_chr.pdf and Student Teachers, below. The law is not clear whether the volunteer or the District pays the cost of this check, but funds from any ADA School Safety and Educational Improvement Block Grant may be used to pay for fingerprint-based criminal history records checks.
The student teacher’s higher education institution District will facilitate the required background check with the Department of State Police and perform a fingerprint-based criminal history records check pursuant to the Uniform Conviction Information Act (20 ILCS 2635/1) (ISP) and the Adam Walsh Child Protection and Safety Act (P.L. 109-248) (FBI). The Department of State Police and FBI The Superintendent will furnish receive the records of convictions (unless expunged) pursuant to from the fingerprint-based criminal history records check, to the higher education institution where the student teacher is enrolled and the Superintendent. See 105 ILCS 5/10-21.9(g), amended by P.A. 96-1452. See) and ISBE’s non-regulatory guidance document, Criminal History Records Information (CHRI) Checks for Certified and Non-certified School Personnel, at: www.isbe.net/pdf/guidance_chr.pdf. See also 5:30-AP2, Administrative Procedure-Investigations. Prior to participating in any field experiences in the District, each student teacher must provide a written authorization for, and payment of pay the costs of, the his or her fingerprint-based criminal history records check. (Id. and checks of 20 ILCS 2635 (7)(A). Each student teacher will be provided with a copy of the report (Id.) Every new student teaching experience will require a new background check.
In addition, the Statewide Superintendent shall also screen the student teacher’s name and address against the: (1) Illinois Sex Offender Database and Statewide Murderer and Registry, www.isp.state.il.us/sor/, and (2) the Violent Offender Against Youth Database prior to participating in any field experiences in the District Registry maintained by the State Police, www.isp.state.il.us/cmvo/.
Other Students Doing Field or Clinical Experience other than Student Teaching
The Building Principal shall screen the name and address of each student seeking to do any field or clinical experience other than student teaching in the school as described above for volunteers. If a match is found, the Building Principal and Superintendent shall proceed as above for volunteers.
The District may also require the same fingerprint-based criminal history records check required of student teachers prior to a student beginning any field or clinical experiences other than student teaching in the District. See Student Teachers, above. The cost of this check will be paid for by the student seeking the experience.
The Superintendent shall include the following in all District contracts that may involve an employee of the contractor having any contact, direct or indirect, with a student:
The contractor shall not send to any school building or school property any employee or agent who would be prohibited from being employed by the District due to a conviction of a crime listed in 105 ILCS 5/10-21.9, amended by P.A.s 97-248 and 97-607, or who is listed in the Statewide Illinois Sex Offender Registry or the Statewide Illinois Murderer and Violent Offender Against Youth Database Registry. The contractor shall obtain make every employee who will be sent to any school building or school property available to the District for the purpose of submitting to a fingerprint-based criminal history records check pursuant to 105 ILCS 5/10-21.9. The check shall occur before sending any employee or agent is sent to any school building or school property. The contractor will reimburse the District for the costs of the checks. The District must also provide a copy of the report to the individual employee, but is not authorized to release it to the contractor. Additionally, at least quarterly, the contractor shall check if an employee or agent is listed on the Statewide Illinois Sex Offender Registry or the Statewide Illinois Murderer and Violent Offender Against Youth Database Registry.
If a staff member at any time becomes aware or suspicious that a contractor’s employee is a sex offender or violent offender against youth, the employee shall immediately notify the Superintendent. The Superintendent shall screen the name of the individual as described in Volunteers above and/or contact the contractor.
If another school district requests a copy of a criminal history records check that the District conducted on a contractor’s employee within the last year, the District will share it with the requesting school district. P.A. 97-248 requires the District to share the information and allows a school district to rely on the checks done by another district that are less than one year old. Note: Unless notified by the individual whose criminal history records are being checked or by the ISP that the information furnished in its criminal history records information (CHRI) report is inaccurate or incomplete, the District cannot be liable for damages to any person to whom the CHRI pertains for actions that the District reasonably took in reliance on the accuracy and completeness of CHRI report (20 ILCS 2635/7(A)(3).
Individuals in the Proximity of a District’s School
Each time a list of sex offenders and/or violent offenders against youth is received from a law enforcement official, the Building Principal shall review it to determine if anyone listed lives in the proximity of his or her school. The Building Principal shall attempt to alter school bus stops and the route students travel to and from school in order to avoid contact with an individual on such a list.
All applicants considered for District employment shall submit to a fingerprint-based criminal history records check, according to State law and Board policy 5:30, Hiring Process and Criteria, and administrative procedure 5:30-AP2, Investigations. See 105 IL ILCS 5/10-21.9, amended, by P.A. 96-607.
Each time a list of sex offenders or violent offenders against youth is received from a law enforcement official, the Superintendent shall review the list to determine if an employee is on the list. If a match is found, the Superintendent shall immediately contact the local police officials to confirm or disprove the match. The Superintendent shall immediately notify the School Board if a match is confirmed. The Board President will contact the Board Attorney and the Board will take the appropriate action to comply with State law that may include terminating the individual’s employment.
Informing Staff Members and Parents/Guardians About the Law
Building Principals or their designees shall inform parents/guardians about the availability of information concerning sex offenders during school registration and, if feasible, during parent-teacher conferences. Information should be distributed about the Statewide Sex Offender Registry www.isp.state.il.us/sor, and the Statewide Child Murderer and Violent Offender Against Youth Registry, www.isp/state.il.us/cmvo/. Information may also be included in the Student Handbook. See the Sex Offender Community Notification Law, 730 ILCS 152/101 et seq., and exhibit 4:170-, AP2-E1 Informing Parents About Offender Community Notification Laws.
Requests for additional information shall be referred to local law enforcement officials.
CROSS REF.: 5:30 , 4:170-E8, 5:30-AP2, 6:250, 6:250-AP, 6:250-E, 8:30, 8:30-AP, 8:30-E1, 8:30-E2
REVISED: September 2003; February 2011; July 2013; August 2015
Dispensing Medication (7:270-AP1)
The Superintendent or designee, using input from coaches and sponsors of Competitive and/or Performance activities, shall develop an Honor Code of Conduct for all participants in competitive and/or performance activities consistent with Board Policy and the rules adopted by the Illinois High School Association. The Honor Code of Conduct shall:
Require participants in competitive and/or performance activities to conduct themselves as good citizens and exemplars of their school at all times, including after school, on days when school is not in session, and whether on or off school property, and
Emphasize that hazing and bullying activities are strictly prohibited; and
Notify participants that failure to abide by it could result in removal from the activity.
The Honor Code of Conduct shall be reviewed by the Building Principal periodically at his or her discretion and presented to the Board.
Participants in r competitive and/or performance activities must abide by the Honor Code of Conduct for the activity and Board policy 7:190, Student Behavior. All coaches and sponsors of competitive and/or performance activities shall annually review the Honor Code of Conduct with participants and provide participants with a copy. In addition, coaches and sponsors of interscholastic athletic programs shall provide instruction on steroid abuse prevention to students in grades 9 through 12 participating in these programs.
Performance Enhancing Drug Testing of High School Student Athletes
The Illinois High School Association (IHSA prohibits participants in an athletic activity sponsored or sanctioned by IHSA from ingesting or otherwise using any performance enhancing substance on its banned substance list, without a written prescription and medical documentation provided by a licensed physician who evaluated the student-athlete for a legitimate medical condition. IHSA administers a performance enhancing substance testing program. Under this program, student athletes are subject to random drug testing for the presence in their bodies of performance enhancing substances on the IHSA’s banned substance list. In addition to being penalized by IHSA, a student may be disciplined according to Board policy 7:190, Student Behavior.
LEGAL REF.: Board of Education of Independent School District 92 v Earls, 122 S.Ct. 2559 (2002).
Clements v. Board of Education of Decatur, 478 N.E.2d 1209 (Ill.App.4,1985).
Kevin Jordan v O’Fallon THSD 203, 706 N.E.2d 137 (Ill.App.5,1999).
Todd v Rush County Schools, 133 F.3d 984 (7th Cir., 1998).
Veronica School Dist. 475 v Acton, 515 U.S. 646 (1995).
105 ILCS 5/24-24, 5/27-23.3, 25/2.
CROSS REF.: 5:280, 6:190, 7:180, 7:190, 7:300
ADOPTED: October 4, 1999
REVISED: April 27, 2006; February 25, 2010; September 30, 2010; November 20, 2014; May 26, 2016, June 2017
District Annual Report Card Required by Every Student Succeeds Act (ESSA) (6:170-AP2, E1)
Districts must disseminate an annual report card that includes information on the District as a whole and each school served by the District, with aggregate and disaggregated information for each required subgroup of students, including: (a) student achievement on academic assessments (designated by category), (b) graduation rates, district performance, teacher qualifications, and (c) other required information required by Section 6311(h)(2)(C) of ESSA.
District Annual Report Card
The Illinois State Board of Education (ISBE) will ensure that the District:
1. Collects the appropriate data for its annual report card, including:
a. ISBE’s State Report Card Information (see ISBE Annual Report Card Requirements in 20 U.S.C. §6311(h)(1)(C) subhead, below) disaggregated in the same manner as ISBE is required to present it, as that information applies to the District and each of its schools, including:
(i) Information that shows how students in the District achieved on the academic
assessments described in 20 U.S.C. §6311(b)(2) (high quality Illinois Assessments) compared to students in the State as a whole (20 U.S.C. §6311(h)(2)(C)(i));
(ii) Information that shows how each student in each of the District’s Schools achieved on the academic assessments described in described in 20 U.S.C. §6311(b)(2) (high quality Illinois Assessments) compared to students in the State as a whole (20 U.S.C.§6311(h)(2)(C)(ii)); and
(iii) Any other information that the District determines is appropriate and will best
provide parents, students, and other members of the public with information
regarding the progress of each school in the District, whether or not such information is included in the annual ISBE report card (20 U.S.C. §6311(h)(2)(C)(iii)).
2. Excludes “results on the Illinois academic assessments in reading and mathematics in grades 4 and 8 of the National Assessment of Educational Progress, compared to the national average of such results (20 U.S.C. §6311(h)(1)(C)(xii)).”
ISBE Annual Report Card Requirements in 20 U.S.C. §6311(h)(1)(C)
The following text is a direct copy of 20 U.S.C. §6311(h)(1)(C)(i)-(xiv); it states that Illinois’ report card shall include the following information:
(i) A clear and concise description of the State’s accountability system under subsection (c) including--
(I) The minimum number of students that the State determines are necessary to be included in each of the subgroups of students, as defined in subsection (c)(2), for use in the accountability system;
(II) The long-term goals and measurements of interim progress for all students and for each of the subgroups of students, as defined in subsection (c)(2);
(III) The indicators described in subsection (c)(4)(B) used to meaningfully differentiate
all public schools in the State;
(IV) The State’s system for meaningfully differentiating all public schools in the State, including--
(aa) The specific weight of the indicators described in subsection (c)(4)(B) in such differentiation;
(bb) The methodology by which the State differentiates all such schools;
(cc) The methodology by which the State differentiates a school as consistently underperforming for any subgroup of students described in section (c)(4)(C)(iii), including the time period used by the State to determine consistent underperformance; and
(dd) The methodology by which the State identifies a school for comprehensive support and improvement as required under subsection (c)(4)(D)(i);
(V) The number and names of all public schools in the State identified by the State for comprehensive support and improvement under subsection (c)(4)(D)(i) or implementing targeted support and improvement plans under subsection (d)(2); and
(VI) The exit criteria established by the State as required under clause (i) of subsection (d)(3)(A), including the length of years established under clause (i)(II) of such subsection.
(ii) For all students and disaggregated by each subgroup of students described in subsection (b)(2)(B)(xi), homeless status, status as a child in foster care, and status as a student with a parent who is a member of the Armed Forces (as defined in section 101(a)(4) of Title 10) on active duty (as defined in section 101(d)(5)8 of such title), information on student achievement on the academic assessments described in subsection (b)(2) at each level of achievement, as determined by the State under subsection (b)(1).
(iii) For all students and disaggregated by each of the subgroups of students, as defined in subsection (c)(2), and for purposes of subclause (II) of this clause, homeless status and status as a child in foster care—
(I) Information on the performance on the other academic indicator under subsection (c)(4)(B)(ii) for public elementary schools and secondary schools that are not high schools, used by the State in the State accountability system; and
(II) High school graduation rates, including four-year adjusted cohort graduation rates and, at the State’s discretion, extended-year adjusted cohort graduation rates.
(iv) Information on the number and percentage of English learners achieving English language proficiency.
(v) For all students and disaggregated by each of the subgroups of students, as defined in subsection (c)(2), information on the performance on the other indicator or indicators of school quality or student success under subsection (c)(4)(B)(v) used by the State in the State accountability system.
(vi) Information on the progress of all students and each subgroup of students, as defined in subsection (c)(2), toward meeting the State-designed long term goals under subsection (c)(4)(A), including the progress of all students and each such subgroup of students against the State measurements of interim progress established under such subsection
(vii) For all students and disaggregated by each subgroup of students described in subsection (b)(2)(B)(xi), the percentage of students assessed and not assessed.
(viii) nformation submitted by the State educational agency and each local educational agency in the State, in accordance with data collection conducted pursuant to section 3413(c)(1) of this title, on—
(I) Measures of school quality, climate, and safety, including rates of in-school suspensions, out-of-school suspensions, expulsions, school-related arrests, referrals to law enforcement, chronic absenteeism (including both excused and unexcused absences), incidences of violence, including bullying and harassment; and
(II) The number and percentage of students enrolled in--
(aa) Accelerated coursework to earn postsecondary credit while still in high school, such as Advanced Placement and International Baccalaureate courses and examinations, and dual or concurrent enrollment programs.
(ix) The professional qualifications of teachers in the State, including information (that shall be presented in the aggregate and disaggregated by high-poverty compared to low poverty schools) on the number and percentage of--
(I) Inexperienced teachers, principals, and other school leaders;
(II) Teachers teaching with emergency or provisional credentials; and
(III) Teachers who are not teaching in the subject or field for which the teacher is certified or licensed.
(x) The per-pupil expenditures of Federal, State, and local funds, including actual personnel expenditures and actual non-personnel expenditures of Federal, State, and local funds, disaggregated by source of funds, for each local educational agency and each school in the State for the preceding fiscal year.
(xi) The number and percentages of students with the most significant cognitive disabilities who take an alternate assessment under subsection (b)(2)(D), by grade and subject.
(xii) Results on the State academic assessments in reading and mathematics in grades 4 and 8 of the National Assessment of Educational Progress carried out under section 303(b)(3) of the National Assessment of Educational Progress Authorization Act (20 U.S.C. 9622(b)(3)), compared to the national average of such results.
(xiii) Where available, for each high school in the State, and beginning with the report card prepared under this paragraph for 2017, the cohort rate (in the aggregate, and disaggregated for each subgroup of students defined in subsection (c)(2)), at which students who graduate from the high school enroll, for the first academic year that begins after the students’ graduation--
(I) In programs of public postsecondary education in the State; and
(II) If data are available and to the extent practicable, in programs of private postsecondary education in the State or programs of postsecondary education
outside the State.
(xiv) Any additional information that the State believes will best provide parents, students, and other members of the public with information regarding the progress of each of the State’s public elementary schools and secondary schools, which may include the number and percentage of students attaining career and technical proficiencies (9as defined by section 113(b) of the Carl D. Perkins Career and Technical Education Act of 2006 (20 U.S.C. 2323(b)) and reported by States only in a manner consistent with section 113(c) of such Act (20 U.S.C. 2323(c)).
LEGAL REF.: 20 U.S.C. §6311(h)(1)(C) and (h)(2)(C)
DATED: December 2016
Education of Children with Disabilities (6:120)
Education of Homeless Children (6:140)
Education of Homeless Children (6:140-AP)
Preliminary Steps Serves as or designate an appropriate staff person, who may also be a coordinator for other federal programs, as a Liaison for Homeless Children. 42 U.S.C. §11432 (g)(1)(J)(ii).
Under the McKinney Homeless Assistance Act (42 U.S.C. §11434a), “Homeless Children” means individuals who lack a fixed, regular, and adequate nighttime residence (within the meaning of Section 11302(a)(1). The term includes: 42 U.S.C. §11434a.
1. Children and youths who are sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason; are living in motels, hotels, trailer parks, or camping grounds due to the lack of alternative adequate accommodations; are living in emergency or transitional shelters; are abandoned in hospitals; or are awaiting foster care placement;
2. Children and youths who have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings (within the meaning of Section 11302(a)(2)(C);
3. Children and youths who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; and
4. Migratory children (as defined in Section 1309 of the Elementary and Secondary Education Act of 1965) who qualify as homeless under this subtitle because the children are living in clauses (1) through (3) above.
Under State law 105 ILCS 45/1-5, “homeless person, child, or youth” includes, but is not limited to, any of the following:
1. An individual who lacks a fixed, regular, and adequate nighttime place of abode.
2. An individual who has a primary nighttime place of abode that is:
a. A supervised publicly or privately operated shelter designed to provide temporary living accommodations (including welfare hotels, congregate shelters, and transitional housing);
b. An institution that provides a temporary residence for individuals intended to be institutionalized; or
c. A public or provide place not designed for or ordinarily used as a regular sleeping accommodation for human beings.
Liaison for Homeless Children
Review and usethe information provided at www.isbe.net/homeless/default.htm in order to become aware of the resources and training materials provided by the Illinois State Board of Education with regard to the education of homeless children. See www2.ed.gov/programs/homeless/legislation.html for the U.S. Dept. of Education’s information about federal requirements.
Ensure that homeless children are identified by school personnel and through coordinated activities with other entities and agencies. 42 U.S.C. § 11432(g)(6)(A)(i).
Ensure that homeless children enroll in, and have full and equal opportunity to succeed in District programs. 42 U.S.C.§11432(g)(6)(A)(ii).
Ensure that homeless families and children receive educational services for which they are eligible and make referrals to health, mental health, dental, and other appropriate services. 42 U.S.C. § 11432(g)(6)(A)(iii).
Inform parent(s)/guardian(s) of educational and related opportunities available to their child or ward, and provide them with meaningful opportunities to participate in their child or ward’s education. 42 U.S.C. § 11432(g)(6)(A)(iv).
Disseminate public notice of the educational rights of homeless students in the location where homeless children receive services (such as schools, family shelters, and soup kitchens). 42 U.S.C. § 11432(g)(6)(A)(v).
Mediate enrollment disputes to: 42 U.S.C. § 11432(g)(3)(E) and 42 U.S.C. § 11432(g)(6)(A)(vi).
a. Ensure the child is immediately admitted to the school in which enrollment is sought, pending resolution of the dispute;
b. Provide the homeless child’s parent/guardian with a written explanation of the school’s decision regarding school selection or enrollment, including their rights to appeal the decision;
c. Complete the dispute resolution process as expeditiously as possible; and
d. In the case of an unaccompanied youth, ensure that the youth is immediately enrolled in school pending resolution of the dispute.
Fully inform the parent/guardian of a homeless child, and any unaccompanied youth, of all transportation services and assist in accessing transportation services. 42 U.S.C. § 11432(g)(6)(A)(vii).
Assist unaccompanied youth in placement/enrollment decisions, consider the youth’s wishes in those decisions, and provide notice to the youth of the right to appeal such decisions. 42 U.S.C. § 11432(g)(3)(B)(ii).
Assist children who do not have immunizations or medical records in obtaining necessary immunizations and/or medical records. 42 U.S.C. § 11432(g)(3)(C)(iii).
Collaborate with State and local social service agencies that provide services to the homeless as well as with community and school personnel responsible for the provision of education and related services to homeless children and youths. 42 U.S.C. § 11432(g)(5)(A) and (g)(6)(C).
Conduct a hardship review whenever a child and his or her parent/guardian who initially share the housing of another person due to loss of housing, economic hardship, or a similar hardship continue to share the housing; a hardship review should be performed after the passage of 18 months and annually thereafter. 105 ILCS 45/1-25(a-5).
Refer the child or his or her parent/guardian to the ombudsperson appointed by the Regional Superintendent whenever a school denies a homeless child enrollment or transportation, and provide the child or his or her parent/guardian with a written statement of the basis for the denial. 105 ILCS 45/1-25(a).
Assignment Choose the child’s attendance center between the following options 105 ILCS 45/1-10 controls because it exceeds the rights granted to parent(s)/guardian(s) in federal law.:
a. Continuing the child’s education in the school of origin for as long as the child remains homeless or, if the child becomes permanently housed, until the end of the academic year during which the housing is acquired; or
b. Enrolling the child in any school that non-homeless students who live in the attendance area in which the child or youth is actually living are eligible to attend.
The term “school of origin” means the school that the student attended when permanently housed or the school in which the student was last enrolled. 42 U.S.C. § 11432(g)(3)(G) and 105 ILCS 45/1-5.
Building Principal Where Homeless Student Will be Enrolled
Enrollment Shall immediately enroll the homeless child, even if the child is unable to produce records normally required for enrollment, e.g., previous academic records, medical records, proof of residency, or other documentation. 42 U.S.C. § 11432(g)(3)(C)(i) and 105 ILCS 45/1-20.
Shall immediately contact the school last attended by the child to obtain relevant academic and other records. 42 U.S.C. § 11432(g)(3)(C)(ii) and 105 ILCS 45/1-10. 20.
If the child needs to obtain immunizations, or immunization or medical records, shall immediately refer the child’s parent/guardian to the Liaison for Homeless Children. 42 U.S.C. § 11432(g)(3)(C)(iii) and 105 ILCS 45/1 20.
Maintain records for the homeless student that are ordinarily kept for students according to District policy and procedure on student school records. 42 U.S.C. § 11432(g)(3)(D).
Ensure each homeless student is provided services comparable to services offered to other students including the following: 42 U.S.C. § 11432(g)(4).
a. Transportation services;
b. Educational services for which the student meets the eligibility criteria, such as services provided under Title I of the Elementary and Secondary Education Act of 1965 or similar State or local programs;
c. Educational programs for children with disabilities and educational programs for students with limited English proficiency;
d. Programs in vocational and technical education as well as programs for gifted and talented students; and
e. School nutrition programs.
Shall require a parent/guardian of a homeless student, if available, to submit contact information. 42 U.S.C. § 11432(g)(3)(H) and 105 ILCS 45/1-20.
Transportation Director and Building Principal Where Homeless Student Will be Enrolled
Ensure transportation is provided to a homeless student, at the request of the parent/guardian (or in the case of an unaccompanied youth, the Liaison), to and from the school of origin. 42 U.S.C. § 11432(g)(1)(J)(iii); State law, found at 105 ILCS 45/1-15, is superseded by federal law. The term “school of origin” means the school that the student attended when permanently housed or the school in which the student was last enrolled. 42 U.S.C. § 11432(g)(3)(G). Transportation shall be arranged as follows: 42 U.S.C. § 11432(g)(1)(J)(iii).
1. If the homeless student continues to live in the area served by the school district in which the school of origin is located, the student’s transportation to and from the school of origin shall be provided or arranged by the district in which the school of origin is located.
2. If the homeless student’s living arrangements in the area served by the district of origin terminate and the student, though continuing his or her education in the school of origin, begins living in an area served by another school district, the district of origin and the district in which the homeless student is living shall agree upon a method to apportion the responsibility and costs for providing the student with transportation to and from the school of origin. If the local educational agencies are unable to agree upon such method, the responsibility and costs for transportation shall be shared equally.
Superintendent or Designee If a dispute arises, shall inform the homeless child’s parent(s)/guardian(s) of the availability of an investigator, sources for low-cost or free legal assistance, and other advocacy services in the community.
Each Regional Superintendent appoints an ombudsperson to provide resource information and resolve disputes at schools within his or her jurisdiction relating to the rights of homeless children under this Act 105 ILCS 45/1-25. The Homeless Family Placement Act governs shelter placement. 310 ILCS 85/1 et seq.
REVISED: April 2006; September 2010; September 24, 2015 (legal reference only)
Educational Philosophy and Objectives (6:10)
Electronic Devices (7:190 AP5)
Electronic Signaling Devices
Students may use school issued or personal devices on school property at the discretion of the teacher and/or supervisory staff member.
1. Devices can be used in the classroom (with teacher consent), common areas including lunch rooms, Commons, hallways, Media Centers, mezzanines, and exterior school grounds.
2. Ringers must be set to “silent” or “vibrate.” Speaker mode cannot be used, and voice volume must be kept at an appropriate level for school.
3. Ear buds are permitted with volume inaudible for others and must be used when listening to music or recordings on cell phones or electronic devices.
4. Over-the-ear headphones and Bluetooth speakers are prohibited.
5. Students must comply with staff directives related to use of electronic devices, including but not limited to: ending conversations, reducing volume, and/or issues of appropriate usage/language.
6. Devices must be off and out of sight in locker rooms, washroom, and detention areas.
7. Devices may not be used for creating, sending, sharing, viewing, receiving, or possessing indecent visual depiction or non-consensual dissemination of private sexual images, as defined in State law, i.e., sexting. Possession is prohibited regardless of whether the depiction violates State law. Any cellular phone may be searched upon reasonable suspicion of sexting or criminal activity. All sexting violations will require school administrators to follow student discipline policies in addition to contacting the police and reporting suspected child abuse or neglect when appropriate.
8. Devices may not be used in any manner that disrupts the educational environment or violates the rights of others, including using the device to communicate or take photographs in locker rooms or bathrooms, cheat, or otherwise violate student conduct rules. Prohibited conduct specifically includes, without limitation, creating, sending, sharing, viewing, receiving, or possessing an indecent visual depiction of oneself or another person through the use of a computer, electronic communication device, or cellular phone.
9. Students are prohibited from using personal cell phones or other electronic devices to record (video or audio) any school activity, event, or school-related work without the consent of the supervising teacher.
10. Students are prohibited from posting or sharing pictures or video taken in school without the consent of the supervising teacher.
11. Students are prohibited from engaging in any form of hacking, downloading of unauthorized materials, sending anonymous messages, or introducing a virus to the network. Hacking is any technical effort to manipulate, alter, or modify the normal behavior of a network, device, or standard settings.
12. The Superintendent or designee shall notify students and their parents/guardians of each of
the following in accordance with the Right to Privacy in the School Setting Act, 105 ILCS 75:
(1) School officials may not request or require a student or his or her parent/guardian to provide a password or other related account information to gain access to the student’s account or profile on a social networking website.
(2) School officials may conduct an investigation or require a student to cooperate in an investigation if there is specific information about activity on the student’s account on a social networking website that violates a school disciplinary rule or policy. In the course of an investigation, the student may be required to share the content that is reported in order to allow school officials to make a factual determination.
A social networking website is defined as an internet-based service which allows individuals to a) construct a public or semi-public profile within a bounded system created by the service; b) create a list of other users with whom they share a connection within the system; and c) view and navigate their list of connections and those made by others within the system.
The School District is not responsible for the loss, damage, or theft of any electronic device brought to school.
DATED: September 2002
UPDATED: January 2006; March 2008; August 2008; December 2010; February 2013;
February 2014; May 2015; November 2015; April 2016
Electronic Recordings on School Buses (7:220-AP)
All students must follow the District’s School Bus Safety Guidelines. The Superintendent, or any designee as permitted in The School Code, is authorized to suspend a student from riding the school bus for up to 10 consecutive school days for engaging in gross disobedience or misconduct, including, but not limited to, the following:
Prohibited student conduct as defined in the Board Policy 7:190, Student Discipline.
Willful injury or threat of injury to a bus driver or to another rider.
Willful and/or repeated defacement of the bus.
Repeated use of profanity.
Repeated willful disobedience of a directive from a bus driver or other supervisor.
Such other behavior as the Superintendent or designee deems to threaten the safe operation of the bus and/or its occupants.
If a student is suspended from riding the bus for gross disobedience or misconduct on a bus, the School Board may suspend the student from riding the school bus for a period in excess of 10 days for safety reasons. The District’s regular suspension procedures shall be used to suspend a student’s privilege to ride a school bus.
Electronic Recordings on School Buses
Electronic visual and audio recordings may be used on school buses to monitor conduct and to promote and maintain a safe environment for students and employees when transportation is provided for any school-related activity. Notice of electronic recordings shall be displayed on the exterior of the vehicle’s entrance door and front interior bulkhead in compliance with State law and the rules of the Illinois Department of Transportation, Division of Traffic Safety.
Students are prohibited from tampering with electronic recording devices. Students who violate this policy shall be disciplined in accordance with the Board’s discipline policy and shall reimburse the School District for any necessary repairs or replacement.
LEGAL REF.: Family Educational Rights & Privacy Act, 20 U.S.C.§1232(g); 34 C.F.R.Part 99.
105 ILCS 5/10-20.14, 5/10-22.6, and10/1.
720 ILCS 5/14-3(m).
23 Ill Admin.Code Part 375, Student Records
CROSS REF.: 4:110, 4:170, 7:130, 7:170, 7:190, 7:200, 7:340
ADOPTED: October 4, 1999
REVISED: February 19, 2001; December 21, 2006; January 31, 2008; October 25, 2012
English Language Learners (6:160)
Equal Educational Opportunities (7:10)
Expulsion Procedures (7:210)
Fines, Fees, and Charges - Waiver of Student Fees (4:140-AP1)
Superintendent or designee
Notifies parents/guardians of all students enrolling in the District for the first time that the District waives school fees for persons unable to afford them in accordance with policy 4:140, Waiver of Student Fees.
The notice may consist of a written copy of the District’s policy 4:140, Waiver of Student Fees, and form 4:140-E1, Application for Fee Waiver.
Includes a notice with the first statement sent to parents/guardians who owe fees that the District waives school fees for persons unable to afford them in accordance with policy 4:140, Waiver of Student Fees, and form 4:140-E1, Application for Fee Waiver.
Parent(s)/Guardian(s) seeking a school fee waiver Completes the Application for Fee Waiver, 4:140-E1, and returns it to the Building Principal.
In cases where, for various reasons, a parent/guardian does not initiate a request, the classroom teacher or other official may complete an application to establish eligibility.
May apply for a waiver of school fees by completing the Application for Fee Waiver, 4:140-E1, at any time.
Building Principal or designee
Determines the student’s eligibility for fee waiver based on policy 4:140, Waiver of Student Fees.
Notifies the parent(s)/guardian(s) within 30 calendar days of the acceptance or denial of their Application for Fee Waiver.
A rejection notice must include: (1) the reason for the denial; (2) a notification of their right to appeal as well as the appeal process and timelines (4:140-E2, Response to Application for Fee Waiver, Appeal, and Response to Appeal); and (3) a statement that they may reapply at anytime if circumstances change.
Ensures that any completed Application for Fee Waiver and the Response to Application for Fee Waiver, Appeal, and Response to Appeal are confidentially treated and maintained.
Parent(s)/Guardian(s) seeking a school fee waiver
May appeal the denial of a fee waiver application by submitting the appeal in writing to the Superintendent within 14 calendar days of the denial; any appeal received after 14 calendar days will either be considered or treated as a new application depending on circumstances.
[optional] Meets with the person who will decide the appeal in order to explain why the fee waiver should be granted.
Superintendent or designee Contacts the parent(s)/guardian(s) to determine if they want to meet to explain why the fee waiver should be granted.
If so, meets with the parent(s)/guardian(s) at a prearranged date and time.
Responds in writing to the parent(s)/guardian(s)’ appeal within 14 calendar days of receipt of the appeal.
If the Superintendent or designee denies the appeal, may submit a written appeal to the School Board.
Responds to the appeal in a reasonable length of time. The Board’s decision is final.
DATED: November 2005
REVISED: December 2005
LEGAL REF.: 105 ILCS 5/10-20.13 and 5/10-22.25.
23 Ill. Admin. Code § 1.245 [unenforceable].
ADOPTED: October 4, 1999
REVISED: June 24, 2004; December 2005; January 26, 2006; August 27, 2009
Free & Reduced-Price Food Services (4:130)
Frequently Asked Questions Regarding Military Recruiter Access to Students and Student Information (7:340-E4)
1. What do the U.S. Patriot Act and No Child Left Behind Act require of schools with regard to allowing military recruiters access to students?
The Patriot Act has nothing to do with the military recruiter access to students or information. It requires schools to comply with an ex parte order issued in connection with the investigation or prosecution of terrorism. A court issues an ex parte order without notice to an adverse party. Student records may be disclosed pursuant to such an order without parents’ consent or knowledge.
Two pieces of legislation require schools receiving funds under the Elementary and Secondary Education Act to: (1) give military recruiters the same access to secondary school students as they provide to postsecondary educational institutions or to prospective employers or an institution of higher education, and (2) provide students’ names, addresses, and telephone listings to military recruiters, when requested. Those laws are:
• § 9528 of the No Child Left Behind Act of 2001 20 U.S.C. § 7908.
• 10 U.S.C. § 503, as amended by the National Defense Authorization Act for Fiscal Year 2002.
2. What information about students (and which students) must be disclosed to military recruiters by our administration?
Secondary schools must disclose names, addresses, and telephone numbers of secondary students, unless parents/guardians have requested the information not be released.
3. What notification must schools provide to parents before disclosing students’ names, addresses, and telephone numbers to military recruiters and institutions of higher education?
Under federal and State laws governing student records, schools must provide notice to parents of the types of student information that it releases publicly. This type of student information, commonly referred to as “directory information,” includes names, addresses, and telephone numbers. The notice must include an explanation of a parent’s right to request that the information not be disclosed without prior written consent. Under the No Child Left Behind Act, schools must notify parents that the school routinely discloses names, addresses, and telephone numbers to military recruiters and institutions of higher education upon request, subject to a parent’s/guardian’s request not to disclose such information without written consent.
A notice provided through a mailing or student handbook informing parents of the above information is sufficient to satisfy the parental notification requirements. The notification must advise parents how to opt out of the public, nonconsensual disclosure of directory information and the method and timeline within which to do so.
If a parent opts out of providing directory information to third parties, the opt-out also applies to requests from military recruiters and institutions of higher education. For example, if the opt-out states that telephone numbers will not be disclosed to the public, schools may not disclose telephone numbers to military recruiters.
If a school does not release “directory information,” it still must provide students’ names, addresses, and telephone numbers to military recruiters and institutions of higher education upon request. The school must notify parents that it discloses information to military recruiters and institutions of higher education, noting that parents have the right to opt their children out of this disclosure.
4. Does recruitment take place in a private office or out in a common area?
Neither federal nor State law addresses where recruitment takes place. These laws only require that guidelines imposed on military recruiters be the same as those imposed on postsecondary educational institutions recruiters and/or prospective employers.
5. How frequently are recruiters present?
Neither federal nor State law addresses how often recruiters may have access to students. These laws only require that guidelines imposed on military recruiters be the same as those imposed on postsecondary educational institutions and prospective employers.
6. What information does a military recruiter request of students during the interview?
The type of questions military recruiters may ask students is generally not limited. Of course, students may refuse to cooperate or even refuse to be interviewed.
7. Can schools supervise recruiters to ensure they do not approach impressionable students too strongly?
Federal law does not grant authority to schools to supervise military recruiting efforts. The school may, of course, require military and postsecondary recruiters to abide by the District’s policy governing conduct on school property.
8. What are parents’ rights relative to military recruiters on campus?
Parents may instruct their children to forgo being interviewed by military and/or postsecondary recruiters or prospective employers.
9. What information do schools provide to families relative to recruiting that goes on at school?
Neither federal nor State law addresses what information schools must provide to parents regarding the recruiting that takes place at school – this is a local issue to be determined by the Superintendent or Building Principal.
10. Where can I get more information on the requirements of 10 U.S.C. §503?
The Office of the Secretary of Defense may be contacted for copies of the statute, or questions relating to it. Please contact the Accession Policy Directorate as follows:
Director, Accession Policy
4000 Defense Pentagon
Washington, DC 20301-4000
11. Where can I get more information on the requirements of §9528 of the ESEA?
The Family Policy Compliance Office (FPCO) in the Department of Education administers FERPA as well as §9528 of the ESEA (20 U.S.C. §7908), as amended by the No Child Left Behind Act of 2001. School officials with questions on this guidance, or FERPA, may contact the FPCO at FERPA@ED.Gov or write to the FPCO as follows:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 2020-4605
REVISED: July 2008; October 2009
Gang Activity Prohibited (7:190-AP2)
Students are prohibited from engaging in gang activity. A “gang” is any group of 2 or more persons whose purpose includes the commission of illegal acts.
No student shall engage in any gang activity, including, but not limited to:
1. Wearing, using, distributing, displaying, or selling any clothing, jewelry, emblem, badge, symbol, sign, or other thing that are evidence of membership or affiliation in any gang,
2. Committing any act or omission, or using any speech, either verbal or non-verbal (such as gestures or hand-shakes) showing membership or affiliation in a gang, and
3. Using any speech or committing any act or omission in furtherance of any gang or gang activity, including, but not limited to: (a) soliciting others for membership in any gangs, (b) requesting any person to pay protection or otherwise intimidating or threatening any person, (c) committing any other illegal act or other violation of school district policies, (d) inciting other students to act with physical violence upon any other person.
Students engaging in any gang-related activity will be subject to one or more of the following disciplinary actions:
• Removal from extracurricular and athletic activities
• Conference with parent(s)/guardian(s)
• Referral to appropriate law enforcement agency
• Suspension for up to 10 days
• Expulsion not to exceed 2 calendar years
DATED: January 1, 2001
REVISED: April 2005; January 2006
Harassment of Students Prohibited (7:20)
Hazardous and Infectious Materials (4:160-AP1)
Hazardous and Infectious Materials
Hazardous and/or infectious materials are any substances, or mixture of substances, that constitute a fire, explosive, reactive, or health hazard. Examples of such materials include, but are not limited to:
Any item contained in the definition of “toxic substance” in the Toxic Substances Disclosure to Employees Act as well as those listed in Illinois Department of Labor regulations
An item or surface that has the presence of, or may reasonably be anticipated to have the presence of, blood or other bodily fluids
Non-building related asbestos materials
Lead and lead compounds (included in school supplies, i.e., art supplies, ceramic glazes)
Compressed gases (natural gas); and explosive (hydrogen), poisonous (chlorine), or toxic gases (including exhaust gases such as carbon monoxide)
Solvents (gasoline, turpentine, mineral spirits, alcohol, carbon tetrachloride)
Liquids, compounds, solids or other hazardous chemicals that might be toxic, poisonous or cause serious bodily injury
Materials required to be labeled by the Department of Agriculture or the EPA (pesticides, algaecide, rodenticide, bactericides)
Regulated underground storage tank hazardous materials (including diesel fuel, regular and unleaded gasoline, oil (both new and used), and propylene glycol).
The Director of Facilities shall supervise compliance with State and federal law, including the Toxic Substance Disclosure to Employees Act (820 ILCS 255/1 et seq.), and shall:
Maintain a perpetual inventory of hazardous materials.
Make available inventory lists to the appropriate police, fire, and emergency service agencies.
Compile Material Safety Data Sheets (MSDS) for each toxic substance used, produced, or stored to which an employee may be exposed, and distribute them as appropriate. The data sheets will be maintained and updated when necessary.
Submit to the Director of the Illinois Department of Labor, as required, an alphabetized list of substances, compounds, or mixtures for which the District has acquired a MSDS.
Make available MSDS to all persons requesting the information.
Store hazardous materials in compliance with local, State, and federal law. Storage containers must be labeled with the chemical name and appropriate warning hazards and stored in a location that limits the risk presented by the materials. Containers must be stored in a limited-access area.
Transport hazardous materials in a manner that poses the least possible risk to persons and the environment and that is in compliance with local, State, and federal law.
Classify hazardous materials as current inventory, waste, excess, or surplus. Dispose of hazardous materials will be done in compliance with local, State, and federal law.
Post information regarding employee rights under the Act on employees’ bulletin boards throughout the District.
Provide an education and in-service training program with respect to all toxic substances to which employees are routinely exposed in the course of employment.
The Director of Facilities shall provide an annual schedule of pesticide application to the supervisor of each District building. The supervisor of each District building shall notify students and their parents/guardians and employees in their building at least 2 business days before a pesticide application in or on school buildings or grounds. The notification must: (1) be written and may be included in newsletters, bulletins, calendars, or other correspondence currently being published, (2) identify the intended date of the application, and (3) state the name and telephone contact number for the school personnel responsible for the pesticide program. An exception to this notification is permitted if there is an imminent threat to health or property, in which case, the Structural Pest Control Act (225 ILCS 235/2) or the Lawn Care Products Application and Notice Act (415 ILCS 65/3), whichever is applicable, shall control.
The Director of Facilities is responsible for compliance with requirements in the Structural Pest Control Act (225 ILCS 235/10.2, as amended by P.A. 95-58 regarding an integrated pest management program including:
If the Superintendent determines that an integrated pest management program is economically feasible, the Director of Facilities or designee shall develop and implement a program incorporating the Department of Public Health guidelines and notify the Department, by August 10, 2008 and every 5 years thereafter, on forms provided by the Department, that an integrated pest management program is being implemented.
If adopting an integrated pest management program is not economically feasible because such adoption would result in an increase in pest control costs, the Director of Facilities or designee shall use the Department’s form to notify it, by August 10, 2008 and every 5 years thereafter, that the development and implementation of an integrated pest management program is not economically feasible. The notification must include projected pest control costs for the term of the pest control program and projected costs for implementing an integrated pest management program for that same time period. In addition, the Director of Facilities or designee shall attend a training course, approved by the Department, on integrated pest management by August 10, 2008 and every 5 years thereafter until an integrated pest management program is developed and implemented in the District’s schools.
The Director of Facilities or designee shall provide the Building Principal(s) or designee(s) sufficient information to allow him/her/them to inform all parents/guardians and school employees at least once each school year that the District has met its notification requirements in the Structural Pest Control Act (225 ILCS 235/10.2). In addition, the Director of Facilities or designee shall keep copies of all notifications and any written integrated pest management program plans.
Training and Necessary Equipment
Each Building Principal and noncertificated staff supervisor shall ensure that all staff members under his or her supervision receive training on the safe handling and use of hazardous materials. Emergency response and evacuation plans will be a part of the training.
Before an employee is given an assignment where contact with blood or bodily fluids or other hazardous material is likely, the employee must be provided the necessary training, including training in the universal precautions and other infection control measures to prevent the transmission of communicable diseases and/or to reduce potential health hazards. The appropriate supervisor shall maintain an attendance record of an employee’s participation in the training.
Substitute Non-Hazardous Materials
District staff shall substitute non-hazardous material for hazardous substances whenever possible and minimize the quantity of hazardous substances stored in school facilities. No art or craft material containing a toxic substance shall be ordered or purchased for use through grade 6; material containing toxic substances may be used in grades 7 through 12 only if properly labeled according to State law.
The Director of Facilities shall prepare and distributes to all employees an Occupational Exposure Control Plan to eliminate or minimize occupational exposure to potentially infectious materials. The Plan shall comply with the Bloodborne Pathogens Standards adopted by State and federal regulatory agencies and an updated copy given to the Superintendent at least annually. The Plan shall address the following issues:
Exposure determination. Positions that do not subject the employee to occupational exposure are exempt from the Plan and the Standards generally.
Implementation schedule specifying how and when risks are to be reduced. The Standards are very specific on risks reduction, e.g., Universal Precautions must be followed; engineering and work practice controls are specified (hand washing, restricted food areas); personal protection equipment must be provided; housekeeping requirements are specified (regulated waste disposal and laundry); vaccination requirements (all employees who have occupational exposure must be offered, at employer expense, the hepatitis B vaccine and vaccination series); communication of hazards to employees through labeling and training; and recordkeeping.
Process for ensuring that all medical evaluations and procedures, including the hepatitis B vaccine and vaccination series and post-exposure evaluation and follow-up, are available as required by law.
Procedures for evaluating an exposure incident.
Emergency Response Plan
The Building Principal shall ensure that proper procedures for cleanup of potentially hazardous material spills are followed, including the following:
A building custodian is responsible for the actual cleanup;
Personal protective equipment, chemical neutralization kits, and absorbent material are available in each building at all times; and
Spill residue is placed in containers designated for such purpose and disposed of in compliance with local, State, and federal law.
The Building Principal shall ensure that evacuation rules are posted in each room and that they are discussed with each class using the room during the first days of the school year. The rules will indicate the primary and alternate exits and the evacuation area to which students should proceed upon leaving the building.
The Building Principal shall conduct evacuation drills according to School Board Policy 4:170, Safety, and Administrative Procedure 4:170-AP1, Comprehensive Safety and Crisis Program.
LEGAL REF: 29 C.F.R. Part 1910.1030, as adopted by the Illinois Department of Labor, 56 Ill.
Admin. Code §350.280.
105 ILCS 135/1 et seq.
225 ILCS 235/2, Structural Pest Control Act.
415 ILCS 65/3, Lawn Care Products Application and Notice Act.
820 ILCS 255/1 et seq.
23 Ill.Admin.Code §1.330.
DATED: January 1, 2001
REVISED: January 2008; May 2017 (no changes except renumbered from 4:160-AP to
Home & Hospital Instruction (6:150)
Informing Parents About Offender Community Notification Laws (4:170-E6)
On District letterhead, website, and/or in student handbook
Re: Offender Community Notification Laws
State law requires a Building Principal or teacher to notify parents/guardians during school registration or parent-teacher conferences that information about sex offenders and violent offenders against youth is available to the public.
You may find the Illinois Sex Offender Registry on the Illinois State Police’s website at: http://www.isp.state.il.us/sor/.
You may find the Illinois Statewide Child Murderer and Violent Offender Against Youth Registry on the Illinois State Police’s website at: http://www.isp.state.il.us/cmvo/.
DATED: July 2008
Instructional Materials (6:210)
Letter Notifying Parents/Guardians of School Visitation Rights (8:95-E1)
On District letterhead
The School Visitation Rights Act permits employed parents/guardians, who are unable to meet with educators because of a work conflict, the right to time off from work to attend necessary educational or behavioral conferences at their child’s school. Please review the following copy of this Act to determine if you are entitled to a school visitation leave.
SCHOOL VISITATION RIGHTS ACT
820 ILCS 147
147/1. Short title
This Act may be cited as the School Visitation Rights Act.
The General Assembly of the State of Illinois finds that the basis of a strong economy is an educational system reliant upon parental involvement. The intent of this Act is to permit employed parents and guardians who are unable to meet with educators because of a work conflict the right to an allotment of time during the school year to attend necessary educational or behavioral conferences at the school their children attend.
As used in this Act:
(a) “Employee” means a person who performs services for hire for an employer for:
(1) at least 6 consecutive months immediately preceding a request for leave under this Act; and
(2) an average number of hours per week equal to at least one-half the full-time equivalent position in the employer’s job classification, as defined by the employer’s personnel policies or practices or in accordance with a collective bargaining agreement, during those 6 months.
“Employee” includes all individuals meeting the above criteria but does not include an independent contractor.
(b) “Employer” means any of the following: a State agency, officer, or department, a unit of local government, a school district, an individual, a corporation, a partnership, an association, or a nonprofit organization.
(c) “Child” means a biological, adopted or foster child, a stepchild or a legal ward of an employee and who is enrolled in a primary or secondary public or private school in this State or a state which shares a common boundary with Illinois.
(d) “School” means any public or private primary or secondary school or educational facility located in this State or a state which shares a common boundary with Illinois.
(e) “School administrator” means the principal or similar administrator who is responsible for the operations of the school.
147/15. School conference and activity leave
(a) An employer must grant an employee leave of up to a total of 8 hours during any school year, and no more than 4 hours of which may be taken on any given day, to attend school conferences or classroom activities related to the employee’s child if the conference or classroom activities cannot be scheduled during non-work hours; however, no leave may be taken by an employee of an employer that is subject to this Act unless the employee has exhausted all accrued vacation leave, personal leave, compensatory leave and any other leave that may be granted to the employee except sick leave and disability leave. Before arranging attendance at the conference or activity, the employee shall provide the employer with a written request for leave at least 7 days in advance of the time the employee is required to utilize the visitation right. In emergency situations, no more than 24 hours notice shall be required. The employee must consult with the employer to schedule the leave so as not to disrupt unduly the operations of the employer.
(b) Nothing in this Act requires that the leave be paid.
(c) For regularly scheduled, non-emergency visitations, schools shall make time available for visitation during regular school hours and evening hours.
An employee who utilizes or seeks to utilize the rights afforded by this Act may choose the opportunity to make up the time so taken as guaranteed by this Act on a different day or shift as directed by the employer. An employee who exercises his rights under this Act shall not be required to make up the time taken, but if such employee does not make up the time taken, such employee shall not be compensated for the time taken. An employee who does make up the time taken shall be paid at the same rate as paid for normal working time. Employers shall make a good faith effort to permit an employee to make up the time taken for the purposes of this Act. If no reasonable opportunity exists for the employee to make up the time taken, the employee shall not be paid for the time. A reasonable opportunity to make up the time taken does not include the scheduling of make-up time in a manner that would require the payment of wages on an overtime basis. Notwithstanding any other provision of this Section, if unpaid leave under this Act conflicts with the unreduced compensation requirement for exempt employees under the federal Fair Labor Standards Act, an employer may require an employee to make up the leave hours within the same pay period.
The State Superintendent of Education shall notify each public and private primary and secondary school of this Act. Each public and private school shall notify parents or guardians of the school’s students of their school visitation rights. The Department of Labor shall notify employers of this Act.
Upon completion of school visitation rights by a parent or guardian, the school administrator shall provide the parent or guardian documentation of the school visitation. The parent or guardian shall submit such verification to the employer. The State Superintendent and the Director of the Department of Labor shall suggest a standard form of documentation of school visitation to schools for use as required by this Section. The standard form of documentation shall include, but not be limited to, the exact time and date the visitation occurred and ended. Failure of a parent or guardian to submit the verification statement from the school to his or her employer within 2 working days of the school visitation subjects the employee to the standard disciplinary procedures imposed by the employer for unexcused absences from work.
147/35. Employee rights
No employee shall lose any employee benefits, except as provided for in Section 20 of this Act, for exercising his or her rights under this Act. Nothing in this Act shall be construed to affect an employer’s obligation to comply with any collective bargaining agreement or employee benefit plan. Nothing in this Act shall prevent an employer from providing school visitation rights in excess of the requirements of this Act. The rights afforded by this Act shall not be diminished by any collective bargaining act or by any employee benefit plan.
This Act applies solely to public and private employers that employ at least 50 or more individuals in Illinois, and to their employees.
Any employer who violates this Act is guilty of a petty offense and may be fined not more than $100 for each offense.
147/49. Limits on leave
No employer that is subject to this Act is required to grant school visitation leave to an employee if granting the leave would result in more than 5% of the employer’s work force or 5% of an employer’s work force shift taking school conference or activity leave at the same time.
DATED: May 2006
Letter to Parents Concerning Military Recruiters and Postsecondary Institutions Receiving Student Directory Information (7:340-E3)
On District letterhead
Re: Military Recruiters and Postsecondary Institutions Receiving Student Directory Information
From time-to-time, military recruiters and postsecondary educational institutions request the names, telephone numbers, and addresses of our secondary students. The school must provide this information unless the parent(s)/guardian(s) request that it not be disclosed without their prior written consent.
Important: If you do not want military recruiters or institutions of higher learning to be given your secondary school student’s name, address, and telephone number, please complete the form below and return it to the Building Principal.
To be submitted to the Building Principal.
Please do not release my child’s name, telephone numbers, and/or address, to:
Institutions of higher education
Student Name (please print)
Student ID Number
Parent/Guardian Name (please print)
Date August 2003
Misconduct by Students with Disabilities (7:230)
This handbook is only a summary of board policies governing the district; board policies are available to the public at the district office and online at www.d230.org. The handbook and policies may be amended during the year without notice.
Consolidated High School District 230 does not discriminate on the basis of color, race, sex, nationality, religion, religious affiliation, disability, or any other unlawful basis of discrimination, as defined by the Illinois Human Rights Act and all other applicable laws in providing academic and co-curricular opportunities.
Notice to Parents of Their Right to Request Their Child’s Classroom Teachers’ Qualifications (5:190-E1)
On District letterhead
Re: Notice to Parents of Their Right to Request Their Child’s Classroom Teachers’ Qualifications
As a parent or guardian of a student at a school receiving funds under Title I of the Elementary and Secondary Education Act, you have the right to know the professional qualifications of the teachers who instruct your child and the paraprofessionals, if any, who assist them. Federal law gives you the right to receive the following information about each of your child’s classroom teachers and their paraprofessional assistants, if any:
• Whether Illinois has licensed or qualified the teacher for the grades and subjects he or she teaches.
• Whether the teacher is teaching under an emergency permit or other provisional status by which State licensing criteria have been waived.
• The teacher’s college major.
• Whether the teacher has any advanced degrees and, if so, the subject of the degrees.
• Whether any instructional aides or similar paraprofessionals provide services to your child and, if they do, their qualifications.
If you would like to receive any of this information, please contact the school office.
Notice to Parents Required by Elementary and Secondary Education Act, McKinney-Vento Homeless Assistance Act, and Protection of Pupil Rights Act (6:170 AP1)
The Elementary and Secondary Education Act (ESEA), McKinney-Vento Homeless Assistance Act (McKinney-Vento), and Protection of Pupil Rights Act (PPRA) mandate that schools receiving federal funds provide parents/guardians with information and notices in an understandable and uniform format and, to the extent practicable, in a language that the parents can understand. This procedure contains the key notifications that districts and schools must provide to the parents/guardians of students. The legal references are provided at the end of the procedure. The only notices applying to districts that do not receive Title I funds are those regarding student privacy. In addition, see:
• ISBE’s Frequently Asked Questions regarding the Every Student Succeeds Act (ESSA),
published 8-12-16, at: www.isbe.net/ESSA/pdf/ESSA-faq.pdf.
• U.S. Department of Education’s Frequently Asked Questions regarding Transitioning to the
“Every Student Succeeds Act” (ESSA), updated 6-29-16, at:
I. Improving Basic Programs Operated by Local Educational Agencies
The following information must be provided to parents in an understandable and uniform format and, to the extent practicable, in a language the parents can understand.
1. Annual report cards. Districts must disseminate an annual report card that includes information on the District as a whole and each school served by the District, with aggregate and disaggregated information for each required subgroup of students including: (a) student achievement on academic assessments (designated by category), (b) graduation rates, district performance, teacher qualifications, and (c) other information required by Section 6311(h)(2)(C)). See 6:170-AP2, E1 District Annual Report Card Required by Every Student Succeeds Act (ESSA).
2. The District’s annual report card shall be concise and accessible to the public, which includes placing it on the District’s website or, if the District does not operate a website, providing it in another manner determined by the District.
3. Teacher and paraprofessional qualifications. At the beginning of each school year, a school district that receives funds under this part shall notify the parents of each student attending any school receiving funds under this part that the parents may request, and the district will provide the parents on request in a timely manner, information regarding the professional qualifications of the student’s classroom teachers, including, at a minimum, whether:
a. The teacher has met the State qualifications and licensing criteria for the grade levels and
subject areas in which the teacher provides instruction.
b. The teacher is teaching under emergency or other provisional status.
c. The teacher is teaching in the field of discipline of the certification of the teacher.
d. Paraprofessionals provide services to the student and, if so, their qualifications.
4. Student achievement. Districts must provide to parents information on the level of academic achievement and growth of the parent’s child in each of the State academic assessments.
5. Non-certificated/licensed teachers. Districts must provide parents timely notice that the parent’s child has been assigned, or has been taught for four or more consecutive weeks by, a teacher who does not meet applicable State certification or licensure requirements at the grade level and subject area in which the teacher has been assigned.
6. Testing transparency. At the beginning of each school year, a school that receives funds under this part shall notify the parents of each student attending any school receiving funds under this part that the parents may request, and the district will provide the parents on request in a timely manner, information regarding any State or District agency policy regarding student participation in any assessments mandated by Section 6311(b)(2) and by the State or District, which shall include a policy, procedure, or parental right to opt the child out of such assessment, where applicable.
In addition, the District shall make widely available through public means (including by posting in a clear and easily accessible manner on the District’s website and, where practicable, on each school’s website), information on each assessment required by the State to comply with Section 6311, other assessments required by the State, and (where available and feasible to report) assessments required districtwide, including:
a. The subject matter assessed;
b. The purpose for which the assessment is designed and used;
c. The source of the requirement for the assessment; and
d. Where such information is available:
i. The amount of time students will spend taking the assessment, and the schedule for the assessment; and
ii. The time and format for disseminating results.
II. English Learners
1. Language instruction educational programs. Districts must inform a parent of an English learner identified for participation, or participating in, such a program of:
a. The reasons for their child being identified as an English learner;
b. Their child’s level of English proficiency, how such level was assessed, and the
status of the child’s academic achievement;
c. The instructional methods used in their child’s program and the instructional
methods used in other available programs;
d. How their child’s program will meet their child’s educational strengths and needs;
e. How the program will help their child to learn English and meet age-appropriate
academic achievement standards for grade promotion and graduation;
f. Exit requirements for the program, including the expected rate of transition from
such program into classrooms not tailored for English learners and the expected rate of
high school graduation;
g. In the case of a child with a disability, how the program meets the objects of their
child’s individualized education program; and
h. Information regarding parental rights that includes written guidance:
i. Detailing parents’ right to immediately remove their child from the program upon
ii. Detailing parents’ options to decline enrollment in the program or to choose another program or instructional method, if available; and
iii. Assisting parents in selecting among various programs and instruction methods, if more than one program/method is offered.
Parents shall be provided this information no later than 30 days after the beginning of the school year or, for students identified as English learners during the school year, within the first two weeks of the child’s placement in a language instruction educational program.
Outreach. Each district shall implement an effective means of outreach to parents of English learners to inform the parents regarding how they can be involved in their children’s education, and be active participants in assisting their children to attain English proficiency, achieve at high levels within a well-rounded education, and meet challenging State academic standards expected of all students. In addition, the outreach shall include holding, and sending notice of opportunities for, regular meetings for formulating and responding to parent recommendations.
III. Parent and Family Engagement
1. Parent and family engagement policies. Parents and family members shall be notified of the parent and family engagement policy in an understandable and uniform format and, to the extent practicable, provided in a language the parents can understand. Such policy shall be made available to the local community and updated periodically to meet the changing needs of parents and the school.
2. Meeting and information. Each school shall:
a. Convene an annual meeting, at a convenient time, to which all parents of participating children shall be invited and encouraged to attend, to inform parents of their school’s participation, and to explain the requirements of this part, and the right of the parents to be involved;
b. Offer a flexible number of meetings;
c. Involve parents, in an organized, ongoing, and timely way, in the planning, review, and improvement of programs including the planning, review, and improvements of the school parent and family engagement policy and the joint development of the school wide program plan under §6314(b);
d. Provide parents of participating children:
• Timely information about programs under this part;
• A description and explanation of the curriculum in use at the school, the forms of academic assessment used to measure student progress, and the achievement levels of the challenging State academic standards; and
• If requested by parents, opportunities for regular meetings to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children, and respond to any such suggestions as soon as practicably possible.
e. If the school-wide program plan under §6314(b) is not satisfactory to the parents of participating children, submit any parent comments on the plan when the school makes the plan available to the Board.
f. Voluntary Public School Choice Program
The district shall provide to parents of students in the area to be served by the Voluntary Public School Choice program with prompt notice of:
a. The existence of the program;
b. The program’s availability; and
c. A clear explanation of how the program will operate.
IV. Education of Homeless Children and Youths
1. Notice of rights. The district shall provide written notice, at the time any homeless child or youth seeks enrollment in such school, and at least twice annually while the child or youth is enrolled in such school, to the parent/guardian of the child or youth (or, in the case of an unaccompanied youth, the youth) that:
a. Shall be signed by the parent/guardian (or, in the case of an unaccompanied youth, the youth);
b. Sets the general rights provided under this subtitle;
c. Specifically states:
• The choice of schools homeless children and youths are eligible to attend,
• That no homeless child or youth is required to attend a separate school for homeless children or youths,
• That homeless children and youths shall be provided comparable services including transportation services, educational services, and meals through school meals programs;
• That homeless children and youths should not be stigmatized by school personnel; and
• Includes contact information for the local liaison for homeless children and youths.
2. Assistance to unaccompanied youth. In the case of an unaccompanied homeless youth, the district shall ensure that the homeless liaison assists in placement or enrollment decisions under this subparagraph, considers the views of such unaccompanied youth, and provides notice to such youth of the right to appeal.
3. Public notice of rights. Each district shall ensure that public notice of the educational rights of homeless children and youths is disseminated where such children and youths receive services under this Act, such as schools, family shelters, and soup kitchens.
VI. Student Privacy
a. Provide such notice at least annually, at the beginning of the school year, and within a reasonable period of time after any substantive change in such policies; and
b. Offer an opportunity for the parent to opt the student out of the activity.
2. Notification of specific events. Each district shall directly notify parents/guardians, at least annually at the beginning of the school year, of the specific or approximate dates when activities described in 20 U.S.C. §1232h(c)(2)(C) are scheduled.
3. Notice of existing policy. All districts shall provide reasonable notice of such existing policies to parents and guardians of students, e.g., “The School Board has adopted and continues to use policies regarding student privacy, parental access to information, and administration of certain physical examinations to minors. Copies of those policies are available on request.”
1.Elementary and Secondary Education Act (ESEA), 20 U.S.C. §6311(h)(2).
2. ESEA, 20 U.S.C. §6312(e)(1).
3. ESEA, 20 U.S.C. §6312(e)(1).
4. ESEA, 20 U.S.C. §6312(e)(1).
5. ESEA, 20 U.S.C. §6312(e)(2).
II. 1. ESEA, 20 U.S.C. §6312(e)(3)(A), (B).
2. ESEA, 20 U.S.C §6312(e)(3)(C).
III. 1. ESEA, 20 U.S.C. §6318(b).
2. ESEA, 20 U.S.C. §6318(c).
IV. ESEA, 20 U.S.C. §7225d(a).
V. 1. McKinney-Vento Homeless Assistance Act (McKinney-Vento), 42 U.S.C. §11432(e)(3)(C).
2. McKinney-Vento, 42 U.S.C. §11432(g)(3)(B)(iii).
3. McKinney-Vento, 42 U.S.C. §11432(g)(6)(A)(v).
VI. 1. Protection of Pupil Rights Act (PPRA), 20 U.S.C. §1232h(c)(2)(A).
2. PPRA, 20 U.S.C. §1232h(c)(2)(B).
3. PPRA, 20 U.S.C. §1232h(c)(3).
DATED: December 2002
REVISED: December 2016
Notice to Parents Required by Elementary and Secondary Education Act, McKinney-Vento Homeless Assistance Act, and Protection of Pupil Rights Act (6:170 AP2)
Upon the initial enrollment or transfer of a student to the school, the school must notify the student and the student’s parent(s)/guardian(s) of their rights concerning school student records. This notification may be distributed by any means likely to reach parents/guardians.
The contact information for each School’s Official Records Custodian follows:
This notice contains a description of your and your child’s rights concerning school student records.
A school student record is any writing or other recorded information concerning a student and by which a student may be identified individually that is maintained by a school or at its direction or by a school employee, regardless of how or where the information is stored, except for certain records kept in a staff member’s sole possession; records maintained by law enforcement officers working in the school; video and other electronic recordings that are created in part for law enforcement, security, or safety reasons or purposes; and electronic recordings made on school buses. The District maintains two types of school records for each student: permanent record and temporary record.
The permanent record includes:
Basic identifying information, including the student’s name and address, birth date and place, gender, and the names and addresses of the student’s parent(s)/ guardian(s)
Evidence required under the Missing Children’s Records Act (325 ILCS 50/5(b)(1)
Academic transcripts, including grades, class rank, graduation date, grade level achieved, and scores on college entrance examinations (except that a parent/guardian or eligible student may request, in writing, the removal from the academic transcript of any score received on college entrance examinations) the unique student identifier assigned and used by the Illinois State Board of Education’s Student Information System; as applicable, designation of the student’s achievement of the State Seal of Biliteracy, awarded in accordance with the School Code Section 5/2-3.157, and as applicable, designation of the student’s achievement of the State Commendation Toward Biliteracy.
Health record defined by the Illinois State Board of Education as “medical documentation necessary for enrollment and proof of dental examinations, as may be required under Section 27-8.1 of the School Code”
Record of release of permanent record information that includes each of the following:
The nature and substance of the information released
The name and signature of the official records custodian releasing such information
The name and capacity of the requesting person and the purpose for the request
The date of release
A copy of any consent to a release
Scores received on all State assessment tests administered in grades 9 through 12. (105 ILCS 5/2-3.64a-5).
The permanent record may include:
Honors and awards received
Information concerning participation in school-sponsored activities and or athletics, or offices held in school-sponsored organizations.
All information not required to be kept in the student permanent record is kept in the student temporary record and must include:
1. Record of release of temporary record information that includes the same information as listed above for the record of release of permanent records
2. Scores received on the State assessment tests administered in the elementary grade levels (that is kindergarten through grade 8).
3. Completed home language survey.
4. Information regarding serious disciplinary infractions (that is, those involving drugs, weapons, or bodily harm to another) that resulted in expulsion, suspension, or the imposition of punishment or sanction.
5. Any final finding report received from a Child Protective Service Unit provided to the school under the Abused and Neglected Child Reporting Act; no report other than what is required under Section 8.6 of that Act shall be placed in the student record.
6. Health-related information, defined by the Illinois State Board of Education as “current documentation of a student’s health information, not otherwise governed by the Mental Health and Developmental Disabilities Confidentiality Act or other privacy laws, which includes identifying information, health history, results of mandated testing and screenings, medication dispensation records and logs (e.g., glucose readings), long-term medications administered during school hours, and other health-related information that is relevant to school participation, e.g., nursing services plan, failed screenings, yearly sports physical exams, interim health histories for sports.”
7. Accident report, defined by the Illinois State Board of Education as “documentation of any reportable student accident that results in an injury to a student, occurring on the way to or from school or on school grounds, at a school athletic event or when a student is participating in a school program or school-sponsored activity or on a school bus and that is severe enough to cause the student not to be in attendance for one-half day or more or requires medical treatment other than first aid. The accident report shall include identifying information, nature of injury, days lost, cause of injury, location of accident, medical treatment given to the student at the time of the accident, or whether the school nurse has referred the student for a medical evaluation, regardless of whether the parent, guardian or student (if 18 years or older) or an unaccompanied homeless youth … has followed through on that request.”
8. Any documentation of a student’s transfer, including records indicating the school or school district to which the student transferred.
9. Completed course substitution form for any student who, when under the age of 18, is enrolled in vocational and technical course as a substitute for a high school or graduation requirement
The temporary record may include:
Family background information
Intelligence test scores, group and individual
Aptitude test scores
Reports of psychological evaluations, including information on intelligence, personality, and academic information obtained through test administration, observation, or interviews
Elementary and secondary achievement-level test results
Participation in extracurricular activities, including any offices held in school-sponsored clubs or organizations
Honors and awards received
Teacher anecdotal records
Other disciplinary information
Special education records.
Records associated with plans developed under Section 504 of the Rehabilitation Act of 1973. Verified reports or information from non-educational persons, agencies, or organizations.
Verified reports of clear relevance to the student’s education
The Family Educational Rights and Privacy Act (FERPA) and the Illinois Student Records Act afford parents/guardians and students over 18 years of age (“eligible students”) certain rights with respect to the student’s school records. They are:
The right to inspect and copy the student’s education records within 15 school days of the day the District receives a request for access.
The degree of access a student has to his or her records depends on the student’s age. Students less than 18 years of age have the right to inspect and copy only their permanent record. Students 18 years of age or older have access and copy rights to both permanent and temporary records. Parents/guardians or students should submit to the Building Principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect. The Principal will make arrangements for access and notify the parent(s)/guardian(s) or student of the time and place where the records may be inspected. The District charges $.25 per page for copying but no one will be denied their right to copies of their records for inability to pay this cost.
These rights are denied to any person against whom an order of protection has been entered concerning a student (105 ILCS 5/10-22.3c and 10/5a, and 750 ILCS 60/214(b)15).
The right to have one or more scores received on college entrance examinations removed from the student’s academic transcript.
Parents/guardians or eligible students may have one or more scores on college entrance exams deleted from their student’s academic transcript. Students often take college entrance examinations multiple times to improve their results. Test publishers provide the results from each examination taken to the student’s high school. Schools must include each of these scores on the student’s transcript, which may result in the academic transcript having multiple scores form a single college entrance exam. A parent/guardian or eligible student may not want certain scores to be sent to post-secondary institutions to which the student applies. The District will remove scores on college entrance examinations upon the written request of the parent/guardian or eligible students stating the name of each college entrance examination that is the subject of the request and the dates of the scores that are to be removed.
The right to request the amendment of the student’s education records that the parent(s)/guardian(s) or eligible student believes are inaccurate, irrelevant, or improper.
Parent(s)/guardian(s) or eligible students may ask the District to amend a record that they believe is inaccurate, irrelevant, or improper. They should write the Building Principal or the Official Records Custodian, clearly identify the record they want changed, and specify the reason. If the District decides not to amend the record as requested by the parent(s)/
guardian(s) or eligible student, the District will notify the parent(s)/guardian(s) or eligible student of the decision and advise him or her of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent(s)/guardian(s) or eligible student when notified of the right to a hearing.
The right to permit disclosure of personally identifiable information contained in the student’s education records, except to the extent that the FERPA or Illinois School Student Records Act authorizes disclosure without consent.
Disclosure without consent is permitted to school officials with legitimate educational or administrative interests. A school official is a person employed by the District as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the School Board; a person or company with whom the District has contracted to perform a special task (such as an attorney, auditor, medical consultant, or therapist); or any parent(s)/guardian(s) or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. Individual board members do not have a right to see student records merely by virtue of their office unless they have a current demonstrable educational or administrative interest in the student and seeing his or her record(s) would be in furtherance of the interest.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
Upon request, the District discloses education records without consent to officials of another school district in which a student has enrolled or intends to enroll, as well as to any person as specifically required by State or federal law. Before information is released to these individuals, the parent(s)/guardian(s) will receive prior written notice of the nature and substance of the information, and an opportunity to inspect, copy, and challenge such records.
When a challenge is made at the time the student’s records are being forwarded to another school to which the student is transferring, there is no right to challenge (1) academic grades, or (2) references to expulsions or out-of-school suspensions.
Disclosure is also permitted without consent to: any person for research, statistical reporting or planning, provided that no student or parent(s)/guardian(s) can be identified; any person named in a court order; appropriate persons if the knowledge of such information is necessary to protect the health or safety of the student or other persons; and juvenile authorities when necessary for the discharge of their official duties who request information before adjudication of the student.
The right to a copy of any school student record proposed to be destroyed or deleted.
The permanent record is maintained for at least 60 years after the student transfers, graduates, or permanently withdraws. The temporary record is maintained for at least five years after the student transfers, graduates, or permanently withdraws. Temporary records that may be of assistance to a student with a disability who graduates or permanently withdraws, may, after five years, be transferred to the parent(s)/guardian(s) or to the student, if the student has succeeded to the rights of the parent(s)/guardian(s). Student temporary records are reviewed every four years or upon a student’s change in attendance centers, whichever occurs first.
Student records are reviewed every four years or upon a student’s change in attendance centers, whichever occurs first.
6. The right to prohibit the release of directory information concerning the parent’s/guardian’s child.
Throughout the school year, the District may release directory information regarding students, limited to:
Birth date and place
Parent(s)’/guardian(s)’ names, addresses, electronic mail addresses, and telephone numbers
Photographs, videos, or digital images used for informational or news-related purposes (whether by a media outlet or by the school) of a student participating in school or school-sponsored activities, organizations, and athletics that have appeared in school publications, such as yearbooks, newspapers, or sporting or fine arts programs
Academic awards, degrees, and honors
Information in relation to school-sponsored activities, organizations, and athletics
Major field of study
Period of attendance in school
Any parent(s)/guardian(s) or eligible student may prohibit the release of any or all of the above information by delivering a written objection to the Building Principal within 30 days of the date of this notice. No directory information will be released within this time period, unless the parent/guardian or eligible student is specifically informed otherwise.
No photograph highlighting individual faces is allowed for commercial purposes, including solicitation, advertising, promotion or fundraising without the prior, specific, dated and written consent of the parent or student, as applicable; and no image on a school security video recording shall be designated as directory information.
7. The right to request that military recruiters or institutions of higher learning not be granted access to your secondary school student’s name, address and telephone numbers without your prior written consent.
Federal law requires a secondary school to grant military recruiters and institutions of higher learning, upon their request, access to secondary school students’ names, addresses, and telephone numbers, unless the student’s parent/guardian, or a student who is 18 years of age or older, submits a written request that the information not be released without the prior written consent of the parent/guardian or eligible student. If you wish to exercise this option, notify the Building Principal where your student is enrolled for further instructions.
8. The right contained in this statement: No person may condition the granting or withholding of any right, privilege or benefits or make as a condition of employment, credit, or insurance the securing by any individual of any information from a student’s temporary record which such individual may obtain through the exercise of any right secured under State law.
9. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the District to comply with the requirements of FERPA.
The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington DC 20202-4605
DATED: August 2003
REVISED: May 2006; September 2012; October 2013; April 2016; November 2016
Notice to Parents/Guardians of Students Enrolled in Family Life and Sex Education Classes (6:60-E)
Notice to Parents/Guardians of Students Enrolled in Family Life and Sex Education Classes
Class and Time
Classes or Courses on Sex Education, Family Life Instruction, instruction on Diseases, Recognizing and Avoiding Sexual Abuse, or Donor Programs for Organ/Tissue, Blood Donor, and Transplantation
For your information, State law requires that all sex education instruction must be age-appropriate, evidence-based, and medically accurate. Courses that discuss sexual intercourse place substantial emphasis on both abstinence and contraception for the prevention of pregnancy and sexually transmitted diseases. Courses will emphasize that abstinence is a responsible and positive decision and the only 100% effective prevention of pregnancy and sexually transmitted diseases, including HIV/AIDS. Family life courses are designed to promote a wholesome and comprehensive understanding of the emotional, psychological, physiological, hygienic and social responsibility aspects of family life, and for grades 6 through 12, the prevention of AIDS.
Request to Examine Instructional Material
A sample of the District’s instructional materials and course outline for these classes or courses are available from the classroom teacher for your inspection. If you are requesting to examine this material, please complete the following statement and return it to your child’s classroom teacher within 5 days.
< I request to examine the instructional materials and course outline for this class.
Class Attendance Waiver Request
According to State law, no student is required to take or participate in these classes or courses. There is no penalty for refusing to take or participate in such a course or program.
If you do not want your child to participate in these classes or courses, please complete the following Class Attendance Waiver statement and return it to your child’s classroom teacher within 5 school days.
I request that the District waive the class attendance of my child in a class or courses on:
< Comprehensive sex education, including in grades 6-12, instruction on both abstinence and contraception for the prevention of pregnancy and sexually transmitted diseases, including HIV/AIDS.
< Family life instruction, including in grades 6-12, instruction on the prevention, transmission, and spread of AIDS.
< Instruction on diseases
< Recognizing and avoiding sexual abuse
< Instruction on donor programs for organ/tissue, blood donor, and transplantation
Student (please print)
Parent/Guardian (please print)
DATED: May 2006; October 2014
Notification to Parents of Family Privacy Rights (7:15 E)
Your child will be asked to complete a survey as described below:
Survey description: __________________________________________________________
Survey grade/participants: _____________Anticipated Survey date(s) _______________
Parents/guardians may request that their child not participate in surveys that concern one or more of the following eight areas:
Political affiliations or beliefs of the student or student’s parent/guardian;
Mental or psychological problems of the student or student’s family;
Sexual behavior or attitudes;
Illegal, anti-social, self-incriminating, or demeaning behavior;
Critical appraisals of others with whom the student has close family relationships;
Legally recognized privileged relationships, such as with lawyers, doctors, or ministers;
Religious practices, affiliations, or beliefs of the student or parents/guardians; or
Income other than as required by law to determine program eligibility.
The school will not penalize any student whose parent/guardian exercises this option. In addition, a parent/guardian may review surveys asking questions about the above areas as well as other instructional materials. School Board policy 7:15, Student and Family Privacy Rights, contains a more thorough explanation of these rights and may be obtained from the Building Principal.
Opt-Out Instructions (Note: This notice and opt-out right transfers from parents/guardians to any student who is 18 years old.)
If you do not want your child to participate in this activity, contact your child’s Building Principal no later than ____________________. If we do not hear from you by this date, we will assume that you do not object to having your child participate in the surveys described above.
Request to Review
If you wish to review any survey instrument or instructional material, please submit your request to the Building principal. You will be notified of the time and place where you may review these materials.
Building Principal contact information: _____________________________________________ REVISED: October, 2002
Preventing Bullying, Intimidation, and Harassment (7:180)
Prohibited Student Conduct (7:190)
Response to Application for Fee Waiver, Appeal, and Response to Appeal (4:140-E2)
Response to Application for Fee Waiver (To Parents)
Student’s Name (please print) School
0 Request granted 0 Request denied for the following reason(s):
If your request was denied, you may appeal in writing by completing the following portion of this form and submitting it to the Superintendent within 14 days of your receipt of this decision. If you appeal this decision, you have the right to meet with the Superintendent or designee to explain why the fee waiver should be granted. You may reapply at any time if circumstances change.
Building Principal Date
Appeal of Denial of Fee Waiver (To be submitted to the Superintendent)
0 I am exercising my right to appeal the Building Principal’s denial of my request to waive the fee described above.
0 I would like to explain why the fee waiver should be granted during a telephone conversation or during a meeting with the person who will decide my appeal. (If you check this box, someone from the Superintendent’s office will contact you to make arrangements.)
Parent/Guardian (please print) Telephone Number
The Superintendent’s office will notify you of the results of your appeal in approximately 14 calendar days.
Response to Appeal Fee Waiver Denial (To Parents)
0 I have reviewed your appeal.
0 Request granted
0 Request denied for the following reason(s):
DATED: January 1, 2001
REVISED: December 2005
All District operations, including the education program, shall be conducted in a manner that will promote the safety of everyone on District property or at a District event.
The Superintendent or designee shall develop, implement and maintain a comprehensive safety and crisis plan incorporating both avoidance and management guidelines. The comprehensive safety and crisis plan shall specifically include provisions for: injury prevention; bomb threats, weapons, and explosives on campus; safety drill program; tornado protection; instruction in safe bus riding practices; emergency aid; post-crisis management; and responding to medical emergencies at an indoor or outdoor physical fitness facility. During each academic year, each school building that houses school children must conduct a minimum of:
Three school evacuation drills,
One bus evacuation drill,
One severe weather and shelter-in-place drill.
One law enforcement drill
The Superintendent or appropriate designee must conduct a law enforcement drill in one of the District’s school buildings during the academic year. Any appropriate local law enforcement agency may conduct and participate in this law enforcement drill. The law enforcement drill must be conducted according to the District’s comprehensive safety and crisis plan and it may be conducted on days and times that students are not present in the buildings.
In the event of an emergency that threatens the safety of any person or property, students and staff are encouraged to use any available cellular telephone. A school bus driver is prohibited from operating a school bus while using a cellular telephone, except: (1) during an emergency situation, (2) to call for assistance if there is a mechanical problem, (3) where a cellular telephone is owned by the school district and used as a digital two-way radio, and (4) when the school bus is parked.
Carbon Monoxide Alarms
The Superintendent or designee shall implement a plan with the District’s local fire officials to:
Determine which school buildings to equip with approved carbon monoxide alarms or carbon monoxide detectors.
Locate the required carbon monoxide alarms or carbon monoxide detectors within 20 feet of a carbon monoxide emitting device, and
Incorporate carbon monoxide alarm or detector activation procedures into each school building that requires a carbon monoxide alarm or detector. The Superintendent or designee shall ensure each school building annually reviews these procedures.
Unsafe School Choice Option
The unsafe school choice option allows students to transfer to another District school or to a public charter school within the District. The unsafe school choice option is available to:
All students attending a persistently dangerous school, as defined by State law and identified by the Illinois State Board of Education.
Any student who is a victim of a violent criminal offense, as defined by 725 ILCS 120/3, that occurred on school grounds during regular school hours or during a school-sponsored event.
The Superintendent or designee shall develop procedures to implement the unsafe school choice option.
CROSS REF.: 4:170-AP2, 4:170-AP3, 4:170-AP6, 5:30, 5:30-AP2, 6:190, 6:250, 7:220, 7:300, 8:30, 8:100
ADOPTED: October 4, 1999
LEGAL REF.: Adam Walsh Child Protection and Safety Act, P.L. 109-248.
20 ILCS 2635/.
105 ILCS 5/10-20.28, 5/10-20.2, 5/10-20.56, 5/18-12, 5/18-12.5, 5/21B-80, 5/10-21.9, and 128/.
210 ILCS 74/.
625 ILCS 5/12-813.1.
720 ILCS 5/11-9.3.
730 ILCS 152/101 et seq.
430 ILCS 145/
REVISED: December 16, 2002; June 24, 2004; April 27, 2006; February 22, 2007; August 28, 2008; April 30, 2009; February 24, 2011; July 25, 2013; December 17, 2015; January 26, 2017
School Admissions (7:50)
School Bus Safety Rules (4:170-AP3)
The Building Principal shall distribute the following rules to all students. Those students not qualifying for school bus transportation to and from school should receive a copy because they may from time-to-time be transported to school activities by school bus.
1. Dress properly for the weather. Make sure all drawstrings, ties, straps, etc. on all clothing, backpacks and other items, are shortened or removed to lessen the likelihood of them getting caught in bus doors, railings or aisles.
2. Arrive on time at the bus stop and stay away from the street while waiting for the bus.
3. Stay away from the bus until it stops completely and the driver signals you to board. Enter in single file without pushing. Always use the handrail.
4. Take a seat right away and remain seated facing forward. Keep your hands, arms, and head inside the bus.
5. Help keep the bus neat and clean. Keep belongings out of the aisle and away from emergency exits. Eating and drinking are not allowed on the bus.
6. Always listen to the driver’s instructions. Be courteous to the driver and other students. Sit with your hands to yourself and avoid making noises that would distract the driver or bother other passengers. Remain seated, keeping your hands, arms, and head inside the bus at all times.
7. Wait until the bus pulls to a complete stop before standing up. Use the handrail when exiting the bus.
8. Stay out of the danger zone next to the bus where the driver may have difficulty seeing you. Take five giant steps away from the bus and our of the danger zone, until you can see the driver and the drivers sees you. Never crawl under a bus.
9. If you must cross the street after you get off the bus, wait for the driver’s signal and then cross in front of the bus. Cross the street only after checking both ways for traffic.
10. Never run back to the bus, even if you dropped or forgot something.
REVISED: September 2003; July 2008
School-Level Parent and Family Engagement Compact (6:170 AP1 E2)
This school-level parent and family engagement compact provides an understanding of the joint responsibility of the District and parents/guardians for improving student academic achievement and school performance. The District provides opportunities for parent/guardian involvement by:
1. Convening an annual meeting, at a convenient time, to which all parents/guardians of participating children are invited and encouraged to attend, to inform parents/guardians of their school’s participation under Title I and to explain the requirements of Title I, and the right of the parents/guardians to be involved. The Building Principal or designee shall:
• Invite all parents/guardians of participating children to the annual meeting at school.
• Explain the rights of parents/guardians to be involved in establishing this compact.
• Introduce and involve the building representatives on the District-level committee.
• Provide an overview of Title I and give parents/guardians an opportunity to express questions
• Indicate the mechanisms by which the committee work will be communicated.
• Seek the involvement and input of parents/guardians.
• Provide child care so that all parents/guardians who would otherwise be unable to attend
2. Offering a flexible number of meetings, such as meetings in the morning or evening, and may provide, with funds provided under this part, transportation, child care, or home visits, as such services relate to parental involvement. The Building Principal or designee shall:
• Provide parents/guardians with opportunities to ask questions and dialogue informally about
student academic achievement and school performance.
• Engage building-based parent organizations to assist with communication and implementation
• Develop and use outreach programs to involve community groups and organizations.
3. Involving parents/guardians in an organized, ongoing, and timely way, in the planning, review, and improvement of programs under Title I, including the planning, review, and improvement of the school parent and family engagement policy and the joint development of the school wide program plan (under NCLBA §1114(b)(2), except that if a school has in place a process for involving parents/guardians in the joint planning and design of the school’s programs, the school may use that process, if such process includes an adequate representation of parents/guardians of participating children. The Building Principal or designee shall:
• Identify and establish a process by which an adequate representation of parents/guardians
of participating children can occur.
• Establish a schedule for the building-based committee to plan, review, and recommend
improvements to the District parent involvement policy.
4. The Building Principal or designee shall:
• Provide parents/guardians of participating children timely information about programs.
• Communicate updates through use of school newsletters, the District web site, e-mail and
telephone contact, and home visits if needed.
5. The Building Principal or designee will provide a description and explanation of the curriculum in use at the school, the forms of academic assessment used to measure student progress, and the achievement levels of challenging State academic standards.
6. The Building Principal or designee shall:
• Provide parents/guardians, upon request, opportunities for regular meetings to formulate
suggestions and to participate, as appropriate, in decisions relating to the education of their
children, and respond to any suggestions as soon as practicably possible.
• Develop a feedback loop for parents/guardians to ask questions and receive follow-up.
7. If the school wide plan under section 1114(b) is not satisfactory to the parents/guardians of participating children, the Building Principal or designee shall:
• Submit any parent/guardian comments on the plan when the school makes the plan available
to the School Board.
• Provide a process for parents/guardians to express concerns and complaints.
Shared Responsibilities for High Student Academic Achievement
1. The School is responsible for providing a high-quality curriculum and instruction in a supportive and effective learning environment that enables the children served under Title I to meet the State’s challenging academic standards. Each parent/guardian is responsible for supporting their children’s learning, by:
• Monitoring attendance, homework, and television viewing.
• Volunteering in their child’s classroom
• Participating, as appropriate, in decisions relating to their children’s education and positive
use of extracurricular time.
2. Communication between teachers and parents/guardians occurs on an ongoing basis through:
• Parent-teacher conferences in elementary schools, at least annually, during which the
compact shall be discussed as the compact relates to the individual child’s achievements.
• Frequent reports to parents/guardians on their children’s progress.
• Reasonable access to staff, opportunities to volunteer and participate in their child’s class,
and observation of classroom activities.
• Ensuring regular two-way meaningful communication between family members and school
staff, and to the extent practicable, in a language that family members can understand.
Building Capacity for Involvement
To ensure effective involvement of parents/guardians and to support a partnership among the school’s involved, each school shall:
• Provide assistance to parents/guardians of children served in understanding the challenging
State academic standards. State and local assessments, monitoring a child’s progress and
work with educators to improve the achievement of their children.
• Provide materials and training (such as literacy and technology (including education about
the harms of copyright piracy) to help parents/guardians work with their children.
• Educate teachers, instructional support personnel, principals, other school leaders, and
other staff with the assistance of parents/guardians in a) the value and utility of contributions
of parents/guardians and b) how to effectively communicate and work with parents/guardians
as equal partners, implement and coordinate parent/guardian programs, and build ties
between parents/guardians and the school.
• To the extent feasible and appropriate, coordinate and integrate parent involvement programs
and activities with other federal, state and local programs, including public preschool
programs and conduct other activities, such as parent/guardian resource centers that
encourage and support parents/guardians in more fully participating in the education of their
• Ensure that information is sent to the parents/guardians of participating children in a format
and, to the extent practicable, in a language that parents/guardians can understand.
• Provide such other reasonable support for parental involvement activities under this section
as parents/guardians may request.
In addition, each school may:
• Involve parents/guardians in the development of training for teachers, Building Principals,
and other educators to improve the effectiveness of such training.
• Provide necessary literacy training from funds received under this part if the District has
exhausted all other reasonably available sources of funding for such training.
• Pay reasonable and necessary expenses associated with local parental involvement
activities, including transportation and child care costs to enable parents/guardians to
participate in school-related meetings and training sessions.
• Train parents/guardians to enhance the involvement of other parents/guardians.
• Arrange school meetings at a variety of times, or conduct in-home conferences between
teachers and other educators, in order to maximize parental involvement and participation.
• Adopt and implement model approaches to improving parental involvement.
• Establish a District-wide parent advisory council to provide advice on all matters related to
parental involvement in supported programs.
• Develop appropriate roles for community-based organizations and businesses in parent/
guardian involvement activities.
In carrying out the parental involvement requirements of this compact, the school, to the extent practicable, will provide opportunities for the informed participation of parents/guardians and family members (including those with limited English proficiency, with disabilities, and migratory children) including providing information and school reports in a format and, to the extent practicable, in a language such parents/guardians understand.
DATED: December, 2002
REVISED: December 2016 (formerly 6:170-E2)
School Medication Authorization Form (7:270-E)
To be completed by the child’s parent(s)/guardian(s). A new form must be completed every school year. Keep in the school nurse’s office or, in the absence of a school nurse, the Building Principal’s office.
School: Grade: Teacher:
To be completed by the student’s physician, physician assistant, or advanced practice RN. (Note: for asthma inhalers only, use the “Asthma Inhalers” section below):
Physician’s Printed Name:
Office Phone: Emergency Phone:
Time medication is to be administered or under what circumstances:
Prescription date: Order date: Discontinuation date:
Diagnosis requiring medication:
Is it necessary for this medication to be administered during the school day? 0 Yes 0 No
Expected side effects, if any:
Time interval for re-evaluation:
Other medications student is receiving:
Physician’s signature Date
Please attach prescription label here:
For only parents/guardians of students who need to carry and use their asthma medication or an EpiPen®:
I authorize the School District and its employees and agents, to allow my student to self-carry and self-administer his or her asthma medication and/or epinephrine auto-injector: (1) while in school, (2) while at a school-sponsored activity, (3) while under the supervision of school personnel, or (4) before or after normal school activities, such as while in before-school or after-school care on school-operated property. Illinois law requires the School District to inform parent(s)/guardian(s) that it, and its employees and agents, incur no liability, except for willful and wanton conduct, as a result of any injury arising from a student’s self-carry and self-administration of asthma medication or epinephrine auto-injector (105 ILCS 5/22-30).
Please initial to indicate (a) receipt of this information, and (b) authorization for your child to carry and use his or her asthma medication or epinephrine auto-injector.
For all parents/guardians:
By signing below, I agree that I am primarily responsible for administering medication to my child. However, in the event that I am unable to do so or in the event of a medical emergency, I hereby authorize the School District and its employees and agents, in my behalf, to administer or to attempt to administer to my child (or to allow my child to self-administer, pursuant to State law, while under the supervision of the employees and agents of the School District), lawfully prescribed medication in the manner described above. This includes administration of undesignated epinephrine auto-injectors to my child when there is a good faith belief that my child is having an anaphylactic reaction, whether such reactions are known to me or not (105 ILCS 5/22-30, amended by P.A. 98-795). I acknowledge that it may be necessary for the administration of medications to my child to be performed by an individual other than a school nurse and specifically consent to such practices, and
I agree to indemnify and hold harmless the School District and its employees and agents against any claims, except a claim based on willful and wanton conduct, arising out of the administration or the child’s self-administration of medication.
Parent/Guardian printed name Parent/Guardian printed name
Address: (if different from Student’s above:
Emergency phone: _________________________
Parent/Guardian signature* Date Parent/Guardian signature* Date
* Both parents and/or guardians, if available, should sign.
REVISED: December 2004; February 2007; January 2011; May 2015
School Staff AED Notification Letter (4:170 AP6 E1)
To: Staff members
Re: Notification to School Staff of the Physical Fitness Facility Medical Emergency Response Instructions and AED Availability
We would like to notify you about our plan for responding to medical emergencies that might occur anywhere on our campus. This plan includes access to an Automatic External Defibrillator (AED) in the following locations in these facilities:
The AEDs are strategically placed and readily accessible to predetermined AED users to maximize rapid utilization. The AED is available during school hours and after school during on-site school activities. The predetermined AED users are school nurses and any other person who has received AED training (American Heart, American Red Cross, or equivalent training) and has a completion card on file with the Superintendent. Any anticipated rescuers or users should now also be trained and certified.
The following information is posted with each AED:
Instructions to immediately call 9-1-1 and instructions for emergency care.
Instructions for using an AED.
Please contact me if you would like information on becoming a trained AED user. It is important to note that the Physical Fitness Facility Medical Emergency Preparedness Act and the Local Governmental and Governmental Employees Tort Immunity Act protect staff members from liability. We appreciate your support.
Attachments: Step-by-Step Emergency Response Plan
DATED: August 2005
REVISED: July 2008, September 2015
School Wellness (6:50)
Search & Seizure (7:140)
Special Education Procedures Assuring the Implementation of Comprehensive Programming for Children with Disabilities (6:120-AP)
In its continuing commitment to help school districts and special education cooperatives comply with ISBE requirements for procedure, the special education committee of the Illinois Council of School Attorneys prepared model special education procedures. ISBE has approved these procedures as conforming to 23 Ill.Admin.Code §226.710. This ISBE rule contains the requirements for special education procedures that must be adopted by each school district and cooperative entity. The IASB/ISBE model procedures are approximately 80 pages and are available on the IASB website: http://iasb.com/law/icsaspeced.cfm.
Special Education Required Notice and Consent Forms (6:120-AP1, E2)
Special Education Procedures Assuring the Implementation of Comprehensive Programming for Children with Disabilities.
In its continuing commitment to help school districts and special education cooperatives comply with ISBE requirements for procedure, the special education committee of the Ill. Council of School Attorneys (ICSA) prepared model special education procedures. ISBE rules contain the requirements for special education procedures that must be adopted by each school district and cooperative entity. The IASB/ICSA model procedures are approximately 90 pages and are available on the IASB website: iasb.com/law/icsaspec-ed.cfm
DATED: March 2009, October 2009
5-YEAR REVIEW: August 2014 (no changes)
REVISED: August 2015
Student & Family Privacy Rights (7:15 )
Student Appearance (7:160)
Student Athlete Concussions and Head Injuries (7:305)
Student Records (7:340)
Suspension Procedures (7:200)
Technology - Acceptable Use of Electronic Networks (6:235 AP1)
Consolidated High School District 230 provides technology, Internet, and network access for student and staff use as a tool to enhance teaching and learning. Access to the computer network and the Internet offers valuable, diverse, and unique resources to students and staff. The appropriate use of technology promotes educational excellence by facilitating resource sharing, innovation, and communication.
It is the mission of the District 230 educational community to provide a curriculum for its students which is dynamic, engaging, and sensitive to the continually changing needs of a global society. To that end, the District 230 educational community is committed to providing the necessary technological tools and instruction which will maximize a user’s ability to acquire, retrieve, construct, save, and present information. The use of the District 230 computer network and Internet resources shall be consistent with the curriculum objectives adopted by the District as well as the varied instructional needs, learning styles, abilities, and developmental levels of its students.
Terms and Conditions
Privileges – The use of the District’s electronic network is a privilege, not a right, and inappropriate use as defined by Board Policy 7:190 will result in cancellation or restriction of the privilege. Improper or prohibited use of the District computer network may also result in the imposition of disciplinary measures as defined by the District’s disciplinary code.
Monitoring of Accounts
District 230 intends to monitor use of its network including, but not limited to, e-mail, Internet access, downloaded and uploaded materials, storage media, printing, and other general activity. Accordingly, District staff may review files and messages created or viewed by users at any time. Although staff members will monitor and promote proper use of the network/Internet, it is the responsibility of each user to use the network/Internet in a responsible and appropriate manner and the District specifically disclaims liability for any harm caused by misuse of the network/Internet or from any materials or information obtained from the network/Internet.
Acceptable Use - Access and use of the District’s computers and network must be in accordance with the mission of Consolidated High School District 230 and promote the purpose of education or research. The District system may not be used for any unlawful activity or for any commercial activities. The following general guidelines are noted:
Acceptable Use Guidelines
A. Be responsible for hardware and software equipment (i.e. notify a technology staff member of any change in the condition of equipment).
B. All communication must be respectful of others.
C. For your safety do not reveal any personal information about yourself or others.
D. At all times you are expected to be polite, considerate, and appropriate.
E. Do not reveal your password, identification number, or personal information to others.
Network Etiquette – The user is expected to abide by the generally accepted rules of network etiquette. These include, but are not limited to, the following:
A. Avoid using offensive, provocative or vulgar language;
B. Do not misrepresent yourself or others on the network;
C. Recognize that electronic mail and other correspondence is not necessarily private, and remember that school staff may review and access your messages at any time;
D. Never engage in any illegal activities. Computer users are not to engage in any form of:
1. “Hacking” (unauthorized probing) and/or “Cracking” (making unauthorized changes);
2. Downloading of copyrighted material or making unauthorized copies of software found on District computers or otherwise violating any license agreement;
3. Accessing inappropriate or unauthorized areas;
4. Wasting physical and/or electronic resources;
5. Sending anonymous messages;
6. Introducing a “virus” to the system;
7. Using the district technology for personal (financial) gain;
8. Transmitting or accessing any obscene, lewd, lascivious or filthy material;
9. Filming or photography of any staff or students without their written permission;
10. Posting a video or photo of any staff or students without their written permission.
Unacceptable Use - The user is responsible for his or her actions and activities involving the network. Misuse of the equipment or the network will result in consequences that may include denial of user privilege, suspension or even expulsion from school, and restitution. In situations where a negligent or deliberate act has caused a loss to the District, the perpetrator will be expected to make restitution for the damages or be responsible for reimbursing the District as a result of the unauthorized use or misuse. When in doubt about any particular action, the student user, is expected to ask the teacher or technical staff for advice.
Student computer and network users are expected to follow the direction of their instructor and adhere to the educational purpose of the technological equipment. Inappropriate conduct will be referred to the Dean of Students for investigation and possible disciplinary action. The system administrator, in conjunction with the administration, will investigate all incidents of unacceptable use. Students will be held accountable for their misuse of the system and equipment.
No Warranties - Consolidated School District 230 makes no warranties of any kind, whether expressed or implied, for the service it is providing. The District will not be responsible for any damages the user suffers. This includes loss of data resulting from delays, non-deliveries, missed-deliveries, service interruptions caused by the negligence or the user’s errors or omissions. Use of any information obtained via the Internet/Network is at the user’s own risk. The District specifically denies any responsibility for the accuracy or quality of information obtained by Internet/Network users..
Restitution - The user agrees to make compensation to Consolidated School District 230 for any losses, costs, or damages, including reasonable attorney fees incurred by the District relating to, or arising out of any violation of these procedures. The user will also be responsible for any unauthorized charges or fees, including telephone charges, long-distance charges, per-minute surcharges, fines for breach of license, and/or equipment or line costs.
Security - Network security is a high priority. If the user can identify a security problem on the Internet/Network, the user must notify the systems administrator or Building Principal. The security problem is not to be divulged or demonstrated to any other user. The user is to keep his/her account and password confidential. Another user’s account and password are not to be used for any reason or at any time. Attempts to log-on to the Internet/Network as a network administrator will result in cancellation or restriction of user privileges. Any user identified as a security risk may be denied access to the Internet/Network.
Vandalism - Vandalism will result in cancellation or restriction of privileges and other disciplinary action as prescribed in this policy and the Parent/Student Handbook. Vandalism is defined as any malicious attempt (physical or electronic) to harm or destroy hardware, software, data of another user, the Internet, or any other network. This includes, but is not limited to, the downloading, uploading or creation of computer viruses.
Telephone Charges – The District assumes no responsibility for any unauthorized charges or fees, including telephone charges, long-distance charges, per-minute surcharges, and/or equipment or line costs.
Copyright Web Publishing Rules – Copyright law and District Policy prohibit the re-publishing of text or graphics found on the Web or on District Web sites or file servers without explicit written permission.
a. For each re-publication (on a Web site or file server) of a graphic or a text file that was produced externally, there must be a notice at the bottom of the page crediting the original producer and noting how and when permission was granted. If possible, the notice should also include the Web address of the original source.
b. Students and staff engaged in producing Web pages must provide library media specialists with e-mail or hard copy permission before the Web pages are published. Printed evidence of the status of “public domain” documents must be provided.
c. The absence of a copyright notice may not be interpreted as permission to copy the materials. Only the copyright owner may provide the permission. The manager of the Web site displaying the material may not be considered a source of permission.
d. The “fair use” rules governing student reports in classrooms are less stringent and permit limited use of graphics and text.
e. Student work may only be published if there is written permission from both the parent/guardian and student.
Use of Electronic Mail & File Storage – All data, messages, and content in the District’s electronic mail system are owned and controlled by the School District. The School District provides e-mail to aid students and staff members in fulfilling their duties and responsibilities, and as an education tool.
a. The District reserves the right to access and disclose the contents of any account on its system, without prior notice or permission from the account’s user. Unauthorized access by any student or staff member to an electronic mail account is strictly prohibited.
b. Each person should use the same degree of care in drafting an electronic mail message as would be put into a written memorandum or document. Nothing should be transmitted in an e-mail message that would be inappropriate in a letter or memorandum.
c. Electronic messages transmitted via the School District’s Internet gateway carry with them an identification of the user’s Internet “domain.” This domain name is a registered domain name and identifies the author as being with the School District. Great care should be taken, therefore, in the composition of such messages and how such messages might reflect on the content of any and all electronic mail messages transmitted to external recipients.
d. Any message received from an unknown sender via the Internet should either be immediately deleted or forwarded to the system administrator. Downloading any file attached to any Internet-based message is prohibited unless the user is certain of that message’s authenticity and the nature of the file so transmitted.
e. Use of the School District’s electronic mail system constitutes consent to these regulations.
Internet access is limited to only those “acceptable uses” as detailed in these procedures. Internet safety is almost assured if users will not engage in “unacceptable uses,” as detailed in these procedures, and otherwise follow these procedures.
Staff members shall supervise students while students are using District Internet access to ensure that the students abide by the Terms and Conditions for Internet access contained in these procedures.
Each District computer with Internet access has a filtering device that blocks entry to visual depictions that are: (1) obscene, (2) pornographic, or (3) harmful or inappropriate for students, as defined in the Children’s Internet Protection Act and as determined by the Superintendent or designee.
The system administrator and Building Principals shall monitor student Internet access.
LEGAL REF.: No Child Left Behind Act, 20 U.S.C. §6777.
Children’s Internet Protection Act, 47 U.S.C. §254(h) and (l).
Enhances Education Through Technology, 20 U.S.C. §6751 et seq.
720 ILCS 135/0.01.
DATED: January 1, 2001
REVISED: May 2007; March 2015
Teen Dating Violence Prohibited (7:185)
Title I Programs (6:170)
Uniform Grievance Procedure (2:260)
Using a Photograph or Videotape of a Student (7:340-E2)
Share with parent(s)/guardian(s) at the time they register a child for school and/or annually at the beginning of the school year.
Images of Unnamed Students. Students may occasionally appear in photographs and videotapes taken by school staff members, other students, or other individuals authorized by the Building Principal. The school may use these images, without identifying the student, in various applications, including the school yearbook, school newspaper, school website, and other social media venues. No consent or notice is needed or will be given before the school uses images of unnamed students taken while they are at school or a school-related activity.
Images of Named Students. Many times, however, the school will want to identify a student in a school image. School officials want to acknowledge those students who participate in a school activity or deserve special recognition.
In order for the school to publish an image with a student identified by name, one of the student’s parents or guardians must grant consent.
Please check the appropriate box below to grant or deny consent to Consolidated High School District 230 to identify an image of your child or ward, by full name and/or school he/she attends, in any school-sponsored material, publication, videotape, website, or other social media venue. This consent is valid for the entire school year your child is enrolled in any of the Consolidated High School District 230 schools. You may revoke this consent at any time by notifying the Building Principal in writing.
O Grant Photo/Video Image Consent
O Deny Photo/Video Image Consent
Signed Parent/Guardian’s Name Printed Parent/Guardian’s Name
Date Child or Ward’s Name
Pictures of Students Taken by Non-School Agencies. While the school limits access to school buildings by outside photographers, it has no control over news media or other entities that may publish a picture of a named or unnamed student. School staff members will not, however, identify a student for an outside photographer.
DATED: February 2001
REVISED: June 2013
Verification of School Visitation (8:95 E2)
To be completed by the parent/guardian and signed by the Building Principal. Please print.
This document serves to verify that the named parent/guardian attended a school conference or classroom activity for his or her child held on the date and time indicated below.
Conference or classroom activity
Date/time of conference/classroom activity
Building Principal signature
DATED: May 2006
Waiver of Road Test Program (6:60-AP1)
1. The Secretary of State may exempt a high school student, who has successfully completed an accredited high school driver education course consisting of a minimum of 30 hours of classroom instruction and 6 hours of behind-the-wheel training or 3 hours of behind-the-wheel training if the student has met the proficiency requirements and has been granted a Waiver Recommendation by the driver education instructor.
2. The School Board may adopt a policy permitting the District and the driver education instructors under their jurisdiction to participate in the waiver program.
3. Each local School Board which desires to participate in the waiver program must submit an application (i.e., Intent to Participate) to the Office of the Secretary of State, Driver Services Department, Field Services Division, 2701 South Dirksen Parkway, Springfield, IL 62723. This application shall include: The District name and address, the name and telephone number of a designated contact person, and the dated signature of the Superintendent.
4. Individual driver education instructors (under the jurisdiction of participating districts only) must sign a Compliance Affidavit, thereby agreeing to attend an initial certification clinic and a subsequent annual training session, and to submit to the Office of the Secretary of State (address as given in Provision 3) the road test, which meets minimum standards established by the Secretary of State in the Field Operations Manual, and which shall be administered as part of the waiver program.
The road test may be submitted as pertaining collectively to the driver education teachers of an entire District or school or individually by a single teacher. The Office of the Secretary of State must approve submitted road tests, and any changes therein, prior to waiver program implementation by participating districts and respective teachers.
The minimum standards will be available to all participating districts through the Office of the Secretary of State.
5. In order to recommend a waiver of road test for a qualifying student-driver applicant, a driver education instructor must be so certified by the Illinois State Board of Education, and must have a valid Illinois Driver’s License. Instructors shall not be guilty of any felonious violations which would invalidate his/her license and/or teaching certificate.
6. Students who earn a combined final grade of A or B in driver education will be granted a Waiver Recommendation, subject to a spot-check certificate.
7. The secretary of State shall establish a procedure for spot-checking a sample of the waived driver population. The Field Services Division of the Secretary of State’s Office shall choose three calendar days per month and a waiver applicant whose birthday is on one of the selected days must take and pass a facility-administered road test. The dates may be altered every three months.
8. The Waiver Recommendation will expire on the same day as the individual’s Instruction Permit. No extension for the Waiver beyond the expiration date shall be allowed.
9. Each participating instructor or designee, upon return receipt of an approved Compliance Affidavit (Provision 4), shall present the Affidavit at a Secretary of State Driver Services Facility. In return the instructor or designee will receive forms containing Skills/Maneuvers Checklists and Waiver Recommendation Certificates. (Available after April 1, 1986).
When properly completed and signed, these forms will be granted to qualifying applicants. The forms and the “Blue Slip” must be presented at a full-service Secretary of State Facility where, subject to spot-check provisions, a photo license will be issued.
As in the past, student-applicants may keep the “Blue Slip,” but the Skills/Maneuvers Checklists and Waiver Recommendations will be retained and microfilmed.
10. Commercial driving schools shall not be allowed to participate in this waiver program.
DATED: January 1, 2001
Waiver of Student Fees (4:140)